Administrative Associate

Oklahoma-State-University; Stillwater (OK); On-site; USD 28,000 - 34,000; Full time

Job summary

OSU Spears School of Business in Stillwater is seeking an Administrative Associate to support the Dean's Office, faculty, staff, and students. You will manage calendars, draft correspondence, and coordinate communications to help daily operations run smoothly.

The ideal candidate is highly organized, proactive, and capable of handling multiple projects and events while maintaining confidentiality and applying sound judgement in a dynamic academic environment.

Qualifications

• High School/GED required; degree must be conferred by start date.
• 7 years related professional experience.
• Post-secondary education may substitute for years of required experience.

Responsibilities

• Provide administrative support to the Dean's Office and academic leadership.
• Coordinate projects and events and support faculty, staff, and students.

Skills

Microsoft Office

Calm demeanor

Oral and written communication

Prioritization

Confidentiality

Discretion and judgement

Education

High School Diploma or GED

Bachelor's degree in Business or related field

Tools

Banner Student

Job description

Campus

OSU-Stillwater

Contact Name & Email

Jeannette Parrish, [e-mail]

Work Schedule

Monday through Friday, 8 am -5 pm with occasional evenings and weekends for special events

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$20.00 - $25.00

Hourly

About this Position

Are you a highly organized professional who thrives in a fast-paced environment, enjoys coordinating projects and events, and takes pride in providing exceptional administrative support? The Spears School of Business is seeking an experienced Administrative Associateto play a vital role in supporting academic leadership, faculty, staff, and students.

This position is essential to the daily operations of the Dean's Office and offers the opportunity to work closely with senior academic leaders while helping create a positive experience for the entire Spears community.

The ideal candidate is a proactive problem-solver who can work independently while building strong relationships across campus. This individual excels at managing multiple projects, coordinating successful events, and delivering outstanding administrative support in a dynamic academic environment.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• 7 years related professional experience.

Post-secondary education may substitute for years of required experience.

Preferred Qualifications

• Bachelor's Business, related field
• Three to Five years experience in higher education. Prior experience with Banner Student.

Skills, Proficiencies, and/or Knowledge:

• Proficient with Microsoft programs (Excel, Word and Powerpoint).
• Ability to present a calm, welcoming demeanor to all visitors.
• Excellent oral and written communication skills with the ability to compose error-free correspondence.
• Ability to prioritize and manage activities with competing deadlines.
• Ability to maintain confidentiality.
• Ability to exercise discretion and independent judgement.