Administrative Support Specialist I-Sr AS6467

Oklahoma State University; Stillwater (OK); On-site; USD 18,597 - 27,552; Full time

Job summary

Oklahoma State University in Stillwater seeks an administrative specialist to provide essential support to the College of Veterinary Medicine. The role covers onboarding, payroll, budgeting, travel, and related duties, reporting to the Office of Business Operations.

Requires a high school diploma or GED and progressive clerical/customer service experience across levels I–Sr. This regular, continuous position may extend based on funding and needs.

Qualifications

• High School/GED required; degree conferred by start date.
• Admin Supp Spclt I: 1 year clerical/customer service experience.
• Admin Supp Spclt II: 2 years clerical/customer service experience.
• Admin Supp Spclt Sr: 3 years clerical/customer service experience.

Responsibilities

• Provide administrative support and business continuity to multiple departments.
• Assist with onboarding, payroll, budgets, and travel functions.
• Support OSU administrative operations under the Office of Business Operations.

Skills

Clerical experience

Customer service

Administrative support

Education

High School/GED

Admin Supp Spclt I: 1 year

Admin Supp Spclt II: 2 years

Admin Supp Spclt Sr: 3 years

Job description

Campus: OSU-Stillwater

Contact Name & Email: Carey Warner, [e-mail]

Work Schedule: Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length: Regular Continuous/Until Further Notice

Hiring Range: $13.50 - $20.00 (contingent upon available funding)

Hourly

Special Instructions to Applicants: For full consideration, please include a resume, cover letter and contact information for three professional references.

About This Position

This regular continuous position within the College of Veterinary Medicine provides administrative support and business continuity to various academic and service departments. This support may be ongoing or temporary due to a vacancy or a leave of absence within their administrative support staff. While reporting to the office of Business Operations, the specialist will perform Oklahoma State University (OSU) specific administrative functions including assisting with employee onboarding, payroll, fiscal/budget responsibilities, travel, etc.

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Admin Supp Spclt I: One year of clerical/customer service experience.
• Admin Supp Spclt II: Two years of clerical/customer service experience.
• Admin Supp Spclt Sr: Three years of clerical/customer service experience.

Preferred Qualifications

Post-secondary education may be substituted for required experience.

• Bachelor's
• Three years of clerical/customer service experience.
• Skills, Proficiencies, and/or Knowledge: Coordinates flow of accounting, personnel, and payroll documents. Acts as a resource who interprets information in accordance with policies and procedures. Handles procurement for the department/unit. Prepares student and/or personnel files. Creates course reports and facilitates ordering textbooks.