Administrative & Events Coordinator

Vermillion Incorporated; Wichita (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

Vermillion, Inc. is seeking an Administrative Assistant / Event Coordinator to be the friendly first point of contact for employees, customers, vendors and visitors.

The role combines front-office duties with general administrative support and event coordination across internal and external activities. You'll organize meetings, trade shows, and visits, support travel logistics, and help keep offices, conference rooms, and supplies well arranged.

Qualifications

• High school diploma or GED required; additional education or relevant experience preferred.
• Previous administration, reception, customer service, hospitality, or event coordination experience preferred.
• Strong interpersonal, written, and verbal communication skills.
• Professional demeanor and presentation appropriate for frequent interaction with customers, vendors, visitors, and employees.
• Outgoing and approachable, with the confidence to initiate conversations and engage with new people.
• Strong organizational and event-planning skills.
• Ability to prioritize, organize, and complete multiple tasks and projects.
• Strong attention to detail and follow-through.
• Proficiency with computers and Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong keyboarding and data-entry skills.
• Dependable and punctual with a demonstrated commitment to reliable attendance.
• Self-motivated and able to work independently while also collaborating across departments.
• Demonstrated initiative and willingness to take ownership of responsibilities.
• Ability and willingness to travel periodically for trade shows, customer events, and other company activities.

Responsibilities

• Serve as a professional and welcoming first point of contact for customers, vendors, visitors, and employees.
• Answer incoming telephone calls promptly and professionally and assist callers or direct them to the appropriate person or department.
• Greet, assist, and appropriately direct visitors.
• Perform general administrative duties, including filing, copying, mail distribution, document preparation, and data entry.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Help ensure reception, conference rooms, break rooms, supply areas, and other shared places remain clean, organized, stocked, and ready for employees and guests.
• Plan, coordinate, lead, and promote internal company events, including employee celebrations, meetings, wellness activities, and other company-sponsored events.
• Coordinate customer and vendor visits, including meeting spaces, materials, refreshments, schedules, and other arrangements necessary to provide professional guest experience.
• Assist with company trade shows, customer events, and other external business activities, including event preparation, materials, registration, customer information collection, and administrative support.
• Travel periodically to trade shows and customer events to provide administrative and event support and work collaboratively with the

Skills

Interpersonal communication

Organizational skills

Event coordination

Customer service

Multitasking

Travel coordination

Professional demeanor

Data-entry

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Vermillion, Inc. is seeking an Administrative Assistant / Event Coordinator to be the friendly first point of contact for employees, customers, vendors and visitors.

The role combines front-office duties with general administrative support and event coordination across internal and external activities. You'll organize meetings, trade shows, and visits, support travel logistics, and help keep offices, conference rooms, and supplies well arranged.