Part-Time Office & Operations Coordinator

Veracross; Ohio; On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Macbook Pro

32-inch monitor

Adjustable desk and chairs

Job summary

Veracross is seeking a part-time Office Coordinator to ensure smooth daily operations at our on-site offices in Miami and the Gold Coast. This role blends administrative excellence with event planning, records management, vendor liaison, and health & safety compliance to support HR and management.

You will handle calendars, meetings, travel, onboarding, budget tracking, and internal communications, while fostering a positive workplace culture aligned with Veracross values.

Qualifications

• Business/Administration qualification or proven experience in office administration/related role.
• Excellent organisational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office Suite and Canva.
• Knowledge of workplace health and safety practices and compliance.
• Experience managing invoices, budgets, and supplier relationships.
• Attention to detail and a proactive, solutions-oriented approach.

Responsibilities

• Manage calendars and schedule internal and external meetings.
• Coordinate office activities and ensure seamless daily operations.
• Provide general administrative and clerical support to management and staff.
• Create, manage and support travel bookings & changes in a timely manner.
• Oversee office supplies, equipment, and general maintenance to ensure a functional workspace.
• Liaise with building management and vendors to resolve facility and maintenance needs.
• Monitor and manage operational expenses within budget.
• Assist with onboarding new employees and preparing welcome materials.
• Coordinate staff training, team events, and employee engagement activities.
• Support IT with equipment orders and delivery.
• Plan and coordinate internal events such as team-building activities, staff celebrations, and company-wide meetings.
• Manage logistics, catering, communications, and setup for events.
• Ensure all events align with company culture and values.
• Create visually appealing presentations, invitations, and internal communications using Canva or similar toolswithin established brand guidelines.
• Support company-wide announcements, newsletters, and internal campaigns.
• Contribute to enhancing workplace culture through clear, engaging communication.
• Provide logistical and administrative support for team projects and company initiatives.
• Assist in tracking progress, deadlines, and deliverables.
• Facilitate collaboration between departments to ensure project success.
• Maintain a safe and compliant workplace in line with health and safety regulations.
• Conduct regular safety checks and coordinate emergency procedures.
• Liaise with building management and external contractors on safety and compliance matters.
• Maintain safety documentation, incident reports, and risk assessments.
• Promote a culture of safety awareness and ensure all staff understand and follow WHS protocols.

Skills

Administration

Event planning

Communication

HR onboarding

Vendor liaison

Education

Business/Administration qualification

Tools

Microsoft Office

Canva

Job description

Veracross is seeking a part-time Office Coordinator to ensure smooth daily operations at our on-site offices in Miami and the Gold Coast. This role blends administrative excellence with event planning, records management, vendor liaison, and health & safety compliance to support HR and management.

You will handle calendars, meetings, travel, onboarding, budget tracking, and internal communications, while fostering a positive workplace culture aligned with Veracross values.