Administrative Coordinator - Office & Operations Support

AVI-SPL, Inc.; Tampa (FL); On-site; USD 34,000 - 52,000; Full time

Job summary

AVI-SPL is seeking an organized Administrative Assistant to support the Office Location Leadership with a range of clerical tasks. The role involves following up on vendors, tracking orders, updating schedules, and acting as a point of contact for internal and external clients.

Strong Excel/Outlook skills and attention to detail are required. Responsibilities include preparing reports for regional reviews, coordinating internal projects, arranging travel, and maintaining filing systems.

Qualifications

• Minimum high school diploma or equivalent.
• 2–4 years’ experience as an Assistant or in a secretarial position.
• Experience in a global and/or matrix business environment is desirable.
• Excellent knowledge of Microsoft Office (Word, Excel, Outlook), Access, Visio and Adobe Acrobat.

Responsibilities

• Review, format and finalize reports and presentations for regional quarterly business reviews.
• Facilitate support functions within sales, operations, and regional leadership.
• Participate in internal projects for office locations.
• Act as contact between regional leadership and clients.
• Handle calls, take messages and route correspondence.
• Maintain calendars, arrange meetings and provide reminders.
• Take dictation/minutes and enter data.
• Make travel arrangements.
• Update organizational charts and enter sales/change orders in IT systems.

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Project

Adobe Acrobat

Access

Visio

Job description

AVI-SPL is seeking an organized Administrative Assistant to support the Office Location Leadership with a range of clerical tasks. The role involves following up on vendors, tracking orders, updating schedules, and acting as a point of contact for internal and external clients.

Strong Excel/Outlook skills and attention to detail are required. Responsibilities include preparing reports for regional reviews, coordinating internal projects, arranging travel, and maintaining filing systems.