Administrative & Events Coordinator

University of Colorado Boulder; Boulder (CO); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental plan

Tuition assistance

Paid time off

Transit pass

Job summary

The University of Colorado Boulder’s Department of Molecular, Cellular and Developmental Biology invites applications for an Administrative Support and Events Coordinator.

This in-person role supports daily operations, provides administrative assistance, coordinates department events, and serves as Building Liaison to assist with facilities and security, ensuring a welcoming environment for faculty, staff, students, and visitors.

Qualifications

• Experience in administrative support, event coordination, and office management.
• Strong organizational skills with ability to multitask.
• Excellent written and verbal communication with a customer-service orientation.
• Proficiency in office software and technology.
• Ability to work independently and in a team.

Responsibilities

• Advise the Chair and faculty on procedures; support program reviews and policies.
• Direct faculty processes for searches, appointments, promotions, evaluations, leaves, retentions, retirements.
• Monitor faculty salary entries and merit adjustments; handle special salary agreements.
• Maintain confidential faculty files and provide administrative support for academic/service needs.
• Plan and manage department events, including budgets, procurement, and coordination with stakeholders.
• Ensure compliance with university event policies (safety, parking, catering, alcohol).
• Develop event communications and promotional materials; maintain branding.
• Recruit, train, and supervise student staff and volunteers for events.
• Assess event outcomes and implement improvements.

Skills

Administrative support

Event coordination

Office management

Organizational skills

Communication skills

Office software proficiency

Education

Related education preferred

Tools

Windows/macOS

Microsoft 365

SharePoint

Adobe Office Suite

USB/Ethernet/docking stations/monitors

Job description

The University of Colorado Boulder’s Department of Molecular, Cellular and Developmental Biology invites applications for an Administrative Support and Events Coordinator.

This in-person role supports daily operations, provides administrative assistance, coordinates department events, and serves as Building Liaison to assist with facilities and security, ensuring a welcoming environment for faculty, staff, students, and visitors.