Administrative Support and Events Coordinator

University of Colorado; Boulder (CO); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Retirement plans

Tuition assistance

ECO Pass

Job summary

The University of Colorado Boulder seeks an Administrative Support and Events Coordinator to support the Department of Molecular, Cellular and Developmental Biology. This role handles daily operations, coordinates departmental events, and helps maintain an organized office environment.

It also serves as the Building Liaison for facilities and security needs to ensure a welcoming environment for faculty, staff, students, and visitors.

Qualifications

• Proven experience in administrative support, event coordination, and office management.
• Strong organizational skills with attention to detail and multitasking ability.
• Excellent written and verbal communication and customer service orientation.

Responsibilities

• Assist with daily department operations and administrative tasks
• Plan, coordinate, and manage department events and meetings
• Maintain calendars, respond to inquiries, and oversee office procedures
• Serve as Building Liaison for facilities, security, and related needs

Skills

Administrative support

Event coordination

Office management

Communication skills

Tools

Microsoft 365

SharePoint

Adobe Office Suite

MacOS

Windows

Job description

Requisition Number

76097

Location

Boulder, Colorado

City

Boulder

State

Colorado

Employment Type

Classified Staff

Schedule

Full-Time

Posting Close Date

29-Nov-2026

Date Posted

11-Nov-2026

Job Summary

The Department of Molecular, Cellular and Developmental Biology at the University of Colorado Boulder encourages applications for an Administrative Support and Events Coordinator! This position plays a key role in supporting the department's daily operations by providing administrative assistance, coordinating departmental events, and helping maintain an organized and efficient office environment. The role also serves as the department's Building Liaison, assisting with building operations, security systems, and facility-related needs to ensure a welcoming and functional environment for faculty, staff, students, and visitors.

Equal Opportunity Employer Statement

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

MCDB brings together world‑class researchers, instructors, and students to explore "the new biology". The department unites molecular, cellular, and developmental studies to understand the foundational mechanisms of life. The department includes faculty, teaching staff, undergraduate advisors, postdoctoral researchers, and students who are passionate about advancing scientific discovery.

What Your Key Responsibilities Will Be

Faculty Liaison

• Policy & Operations Advisory: Advise the Chair and faculty on university business protocols, optimize internal workflows, and assists in research and drafting for Program Reviews (e.g., ARPAC), bylaws, and departmental policies.
• Faculty Personnel Management: Direct programmatic processes for faculty searches, appointments, promotions, evaluations, leaves, retentions, and retirements.
• HCM & Salary Administration: Monitor faculty salary entries and merit adjustments in HCM, handle special salary agreements, and serve as the campus liaison for faculty record requests.
• Faculty Records & Service: Maintain confidential faculty personnel files (awards, disciplinary actions, bios) and provide direct administrative support for faculty academic and service needs.

Event Planning and Management

• Independently plans and manages department events, including both small and large-scale events, such as department retreats, graduation ceremonies, and recruitment events. Event management includes coordination of logistics, managing budgets and procurement processes as well as collaboration with faculty, staff, donors, and students as needed to ensure proper oversight of any departmental events.
• Ensures compliance with university event policies related to safety, parking, facilities, catering, alcohol use, and related requirements.
• Develops event communications and promotional materials, maintaining consistent messaging and branding.
• Recruit, train, and supervise student employees and volunteers supporting events.
• Reviews event outcomes to implement improvements for future planning and coordination.

Administrative Support

• General Administration: These duties may include assistance with photocopy and fax machine use, work with vendors for equipment repairs, order supplies as needed, and maintain contact lists.
• Executive Administrative Support: Manage the Chair's calendar, correspondence, and reports, as well as other tasks as needed.
• Mail and Delivery Management: Distribute mail, coordinate with faculty and staff on delivery distribution or storage of lab supplies, and ensure sensitive stockroom needs retain proper labeling and security.
• Visitor and Staff Interaction: Provide assistance at the main desk, redirecting people as needed. Assist with general inquiries related to the department and serve as the primary contact for email inquiries to the department.
• Respond to routine questions and requests related to door access, office supplies, equipment and room bookings.
• Act as Property/Asset manager for departmental property and asset tracking, including equipment updates, discrepancy follow-up, and the annual capital equipment inventory in partnership with the Financial Services Manager.

What You Should Know

This fully in‑person position has an anticipated work schedule of Monday through Friday from 8 am to 5 pm.

What We Can Offer

The annual salary for this position is $51,360.

If you have prior state‑classified experience in the same class series as this position, your pay may be set at a higher amount per the state Step Pay Program implemented on July 1, 2024.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well‑being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world‑class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America's Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be pioneering. Be Boulder.

What We Require

• Must be a Colorado resident to apply.
• 3 years of relevant experience or a combination of related education and/or relevant experience in an occupation related to the work assigned equal to 3 years.

What You Will Need

• Proven experience in administrative support, event coordination, and office management.
• Strong organizational skills with attention to detail and ability to multitask effectively.
• Excellent communication skills, both written and verbal, with a strong customer service orientation.
• Proficiency in office software and technology (Windows 10/11 and macOS, Microsoft 365, Microsoft Office, Adobe Office Suite, SharePoint, macOS apps, USB/Ethernet/docking stations/monitors).
• Ability to work independently and as part of a team.

What We Would Like You to Have

• Four (4)+ years of relevant experience in an occupation related to the work assigned to this position.
• Additional education in administrative support or related field preferred.
• Proficiency in printer technology (Konica).