Executive Assistant & Office Coordinator - Admissions

University of Colorado System; Allenspark (CO); Hybrid; USD 60,000 - 70,000; Full time

Job summary

The University of Colorado Boulder is seeking an Executive Assistant and Office Coordinator in the Office of Admission. The role provides calendar and meeting coordination, note taking, material preparation, and special projects, working with HR and Operations to promote efficient administrative practices across Admissions & Pre-College.

Responsibilities include procurement, event support, office management, IT equipment handling, and back-up support for the Administrative Coordinator and

Qualifications

• Bachelor’s degree in business administration, Higher Education, Public Administration, Organizational Leadership, or related field.
• One year of general clerical experience.
• One year of executive calendar management experience and executive project support.
• Experience with Microsoft Office Suite, including Outlook.
• Ability to run occasional errands as needed by the department.

Responsibilities

• Coordinate the Executive Vice Chancellor’s calendar and provide support to Directors.
• Coordinate logistics for All-Staff and leadership meetings, retreats and area-wide events, including room reservations and virtual logistics.
• Take and distribute meeting notes for designated meetings.
• Create the AVC’s travel expense reports.
• Manage the AVC’s Asana tasks, deadlines, and priority items.
• Provide administrative support for special projects and coordination as requested.
• Support procurement and event planning, ensuring university policies are followed.
• Coordinate office/facilities needs and manage office supplies and IT equipment.
• Maintain administrative resources and documentation for assigned areas.

Skills

Executive calendar management

General clerical experience

Executive project support

Organizational skills

Written and verbal communication

Attention to detail

Independent work

Education

Bachelor’s degree in business administration or related field

Tools

Concur

Marketplace

OnBase

Slate

Asana

Job description

The University of Colorado Boulder is seeking an Executive Assistant and Office Coordinator in the Office of Admission. The role provides calendar and meeting coordination, note taking, material preparation, and special projects, working with HR and Operations to promote efficient administrative practices across Admissions & Pre-College.

Responsibilities include procurement, event support, office management, IT equipment handling, and back-up support for the Administrative Coordinator and