Administrative Support and Events Coordinator

University of Colorado System; Allenspark (CO); On-site; USD 46,000 - 56,000; Full time

Job summary

University of Colorado Boulder seeks an Administrative Support and Events Coordinator to aid the department’s daily operations, coordinate events, and manage building liaison duties. The role ensures a welcoming and efficient office environment for faculty, staff, students, and visitors.

The position is fully in-person with a typical schedule from 8 am to 5 pm, Monday through Friday, and offers robust benefits as part of CU Boulder’s team.

Qualifications

• Proven experience in administrative support, event coordination, and office management.
• Strong organizational skills with attention to detail and multitasking ability.
• Excellent written and verbal communication with strong customer service.
• Proficiency in Windows 10/11, macOS, Microsoft 365, SharePoint, and related software.
• Ability to work independently and in a team.

Responsibilities

• Independently plans and manages department events.
• Coordinate building liaison duties and facility-related needs.
• Manage the Chair’s calendar, correspondence, and reports.
• Provide general administrative support and office management.
• Serve as primary contact for email inquiries to the department.
• Assist with mail, deliveries, and inventory tracking.

Skills

Administrative support

Event coordination

Office management

Communication skills

Organizational skills

Multitasking

Customer service

Tools

Microsoft 365

SharePoint

Windows 10/11

macOS

Job description

Job Summary

The Department of Molecular, Cellular and Developmental Biology atthe University of Colorado Boulder encourages applications for anAdministrative Support and Events Coordinator! This position playsa key role in supporting the department’s daily operations byproviding administrative assistance, coordinating departmentalevents, and helping maintain an organized and efficient officeenvironment. The role also serves as the department’s BuildingLiaison, assisting with building operations, security systems, andfacility-related needs to ensure a welcoming and functionalenvironment for faculty, staff, students, and visitors.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

MCDB brings together world-class researchers, instructors, andstudents to explore "the new biology". The department unitesmolecular, cellular, and developmental studies to understand thefoundational mechanisms of life. The department includes faculty,teaching staff, undergraduate advisors, postdoctoral researchers,and students who are passionate about advancing scientificdiscovery.

What Your Key Responsibilities Will Be

Faculty Liaison

• Policy & Operations Advisory: Advise the Chair and facultyon university business protocols, optimize internal workflows, andassists in research and drafting for Program Reviews (e.g., ARPAC),bylaws, and departmental policies.
• Faculty Personnel Management: Direct programmatic processes forfaculty searches, appointments, promotions, evaluations, leaves,retentions, and retirements.
• HCM & Salary Administration: Monitor faculty salary entriesand merit adjustments in HCM, handle special salary agreements, andserve as the campus liaison for faculty record requests.
• Faculty Records & Service: Maintain confidential facultypersonnel files (awards, disciplinary actions, bios) and providedirect administrative support for faculty academic and serviceneeds.

Event Planning and Management

• Independently plans and manages department events, includingboth small and large-scale events, such as department retreats,graduation ceremonies, and recruitment events. Event managementincludes coordination of logistics, managing budgets andprocurement processes as well as collaboration with faculty, staff,donors, and students as needed to ensure proper oversight of anydepartmental events.
• Ensures compliance with university event policies related tosafety, parking, facilities, catering, alcohol use, and relatedrequirements.
• Develops event communications and promotional materials,maintaining consistent messaging and branding.
• Recruit, train, and supervise student employees and volunteerssupporting events.
• Reviews event outcomes to implement improvements for futureplanning and coordination.

Administrative Support

• General Administration: These duties may include assistancewith photocopy and fax machine use, work with vendors for equipmentrepairs, order supplies as needed, and maintain contact lists.
• Executive Administrative Support: Manage the Chair’s calendar,correspondence, and reports, as well as other tasks as needed.
• Mail and Delivery Management: Distribute mail, coordinate withfaculty and staff on delivery distribution or storage of labsupplies, and ensure sensitive stockroom needs retain properlabeling and security.
• Visitor and Staff Interaction: Provide assistance at the maindesk, redirecting people as needed. Assist with general inquiriesrelated to the department and serve as the primary contact foremail inquiries to the department.
• Respond to routine questions and requests related to dooraccess, office supplies, equipment and room bookings.
• Act as Property/Asset manager for departmental property andasset tracking, including equipment updates, discrepancy follow-up,and the annual capital equipment inventory in partnership with theFinancial Services Manager.

What You Should Know

This fully in-person position has an anticipated work schedule ofMonday through Friday from 8 am to 5 pm.

What We Can Offer

The annual salary for this position is $51,360.

If you have prior state-classified experience in the same classseries as this position, your pay may be set at a higher amount perthe state Step Pay Program implemented on July 1, 2024.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one of Forbes' America's BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be ambitious. Be pioneering. Be Boulder.

What We Require

• Must be a Colorado resident to apply.
• 3 years of relevant experience or a combination of relatededucation and/or relevant experience in an occupation related tothe work assigned equal to 3 years.

What You Will Need

• Proven experience in administrative support, eventcoordination, and office management.
• Strong organizational skills with attention to detail andability to multitask effectively.
• Excellent communication skills, both written and verbal, with astrong customer service orientation.
• Proficiency in office software and technology (Windows 10/11and macOS, Microsoft 365, Microsoft Office, Adobe Office Suite,SharePoint, macOS apps, USB/Ethernet/dockingstations/monitors).
• Ability to work independently and as part of a team.

What We Would Like You to Have

• Four (4)+ years of relevant experience in an occupation relatedto the work assigned to this position.
• Additional education in administrative support or related fieldpreferred.
• Proficiency in printer technology (Konica).