Administrative & Dispatch Coordinator

Oldcastle APG; Fredonia (PA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive base pay

Medical, dental and disabilityBenefits

Group retirement savings program

Health and wellness programs

Internal promotion opportunities

Job summary

Oldcastle APG is seeking an Administrative Support professional in Pennsylvania to serve as the main point of contact for visitors and internal teams. This role requires clerical work for the dispatch department, collaboration with carriers on orders, and light accounting/AP duties.

The position emphasizes strong communication, organizational skills, and the ability to maintain accurate records while supporting sales relationships with dealers and contractors.

Qualifications

• High school diploma or equivalent; bachelor’s degree is a plus.
• Outstanding communication and interpersonal abilities.
• Experience in accounting or AP functions.
• Ability to learn new systems quickly.
• Dependable with excellent organizational skills.

Responsibilities

• Welcome visitors to the facility.
• Perform clerical and administrative tasks for the dispatch department.
• Coordinate with carriers to determine order receipt and delivery.
• Call and set up appointments for drivers.
• Assist with accounting/AP functions.
• Support Sales in building dealer/contractor relationships.
• Enter order details and forward to dispatch for delivery dates.
• Update customer records with changes.
• Assist dispatch team as needed.
• Handle calls or emails from customers and inform sales of issues.
• Keep sales informed on delivery dates and orders.

Skills

Communication skills

Interpersonal abilities

Organizational skills

Dependable

Education

High school diploma

Bachelor's degree

Tools

MS Office

Excel

Word

PowerPoint

Job description

Oldcastle APG is seeking an Administrative Support professional in Pennsylvania to serve as the main point of contact for visitors and internal teams. This role requires clerical work for the dispatch department, collaboration with carriers on orders, and light accounting/AP duties.

The position emphasizes strong communication, organizational skills, and the ability to maintain accurate records while supporting sales relationships with dealers and contractors.