Temporary Administrative & IT Office Coordinator

CGAP; Washington (District of Columbia); In loco; USD 75.000 - 110.000; Tempo pieno

Descrizione del lavoro

The World Bank is seeking an experienced administrative professional to support the ITS Unit with calendar management, travel planning, and recruitment coordination. You will ensure smooth day-to-day operations and facilitate cross-team collaboration across ITSTO and ITSPL.

You will handle scheduling, event logistics, document preparation, and onboarding/offboarding tasks while maintaining a proactive approach to process improvements and digital tools usage.

Competenze

• Experience coordinating recruitment logistics and onboarding activities.
• Ability to organize staff meetings, events and travel arrangements.
• Strong communication and coordination skills across multi-disciplinary teams.

Mansioni

• Manage the Unit Manager's calendar, meeting logistics, and official travel planning.
• Liaise with front offices and peers; coordinate between unit and department levels.
• Plan staff meetings and unit events; manage agendas, notes, and follow-ups.
• Support recruitment logistics, onboarding/offboarding, interviews, and space planning.
• Provide broad administrative support: scheduling, document prep, archiving, and travel arrangements.
• Prioritize competing demands with minimal supervision; liaise with technical teams as needed.
• Facilitate internal communication and maintain distribution lists; manage Teams channels.
• Be proactive with problem solving and stay current with Office 365, Teams, Webex and related tools.
• Collaborate with other unit assistants on cross-departmental matters and provide back-ups.

Conoscenze

Calendar management

Communication

Independent judgment

Strumenti

Office 365

Microsoft Teams

Webex

SAP/Admin Portal

Descrizione del lavoro

The World Bank is seeking an experienced administrative professional to support the ITS Unit with calendar management, travel planning, and recruitment coordination. You will ensure smooth day-to-day operations and facilitate cross-team collaboration across ITSTO and ITSPL.

You will handle scheduling, event logistics, document preparation, and onboarding/offboarding tasks while maintaining a proactive approach to process improvements and digital tools usage.