Administrative Coordinator — Stats & Data Science

Washington University; St. Louis, Northern (MO, KY); Hybrid; USD 51,820,000 - 80,349,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Metro U-Pass

403(b) Retirement Savings Plan

Wellness programs

Tuition remission

Job summary

Washington University in St. Louis is seeking a proactive front office administrator for the Department of Statistics and Data Science in St. Louis, MO.

You will greet visitors, answer inquiries, manage calendars, coordinate meetings, and support the department with daily operations. Your role includes maintaining files, assisting vendors, handling correspondence, updating pages on the department site, coordinating seminars and events, and helping with travel and procurement processes as part of

Qualifications

• Education: High school diploma or equivalent high school certification or combination of education and/or experience.
• Certifications/Professional Licenses: No specific certification/professional license is required for this position.
• Work Experience: Administrative (2 Years)
• Skills: Not Applicable
• Driver's License: A driver's license is not required for this position.

Responsibilities

• Provide comprehensive administrative support to ensure the efficient operation of the administrative office and entire department.
• This includes managing the department calendar, scheduling meetings, assisting callers and visitors, typing correspondence, and maintaining files.
• Distribute mail, order supplies, furniture and equipment.
• First point of contact for all vendor relationships within the department.
• Manage and maintain effective communication with vendors and university partners like Procurement and Accounts Payable.
• Facilitate the initiation of new contracts and ensure prompt resolution of all issues that arise.
• Manage the Statistics and Data Science Department website (including updating lists of department faculty, graduate students, visitors, and staff, as well as updating the lists of seminar talks), update graduate and undergraduate pages, and write updates on department activities.
• Responsible for coordinating department events (i.e. awards ceremonies, seminars, and conferences) including reserving rooms, creating flyers, sending event reminders to various distribution lists, ordering food and pre/post clean up services.
• Schedule classrooms for all department events and temporary offices for visitors.
• Coordinate routine building repairs, maintenance, cleaning, ordering of keys, equipment servicing, etc.
• Manage departmental email accounts by responding to general inquiries.
• Assist Chair and Faculty Search Committees with searches for postdoctoral lecturers and tenure-track faculty; post the positions and job advertisements on various recruitment sites and portals; compile materials for Affi…
• Performs other duties as assigned.

Skills

Computer Applications

Detail-Oriented

Interpersonal Communication

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Office Procedures

Organizing

Software Program

Education

Bachelor's degree

High school diploma

Tools

Microsoft Access

Job description

Washington University in St. Louis is seeking a proactive front office administrator for the Department of Statistics and Data Science in St. Louis, MO.

You will greet visitors, answer inquiries, manage calendars, coordinate meetings, and support the department with daily operations. Your role includes maintaining files, assisting vendors, handling correspondence, updating pages on the department site, coordinating seminars and events, and helping with travel and procurement processes as part of