Administrative Coordinator I — Front Desk & Dept Operations

Washington University in St. Louis; St. Louis (MO); On-site; USD 55,273,000 - 85,787,000; Full time

Job summary

Washington University in St. Louis invites applications for a front office staff position in the Department of Statistics and Data Science. The role is the first point of contact for visitors and faculty, providing admin support to keep the department running smoothly.

The candidate will manage calendars, coordinate events, liaise with vendors, and assist with purchasing and contracts. A high school diploma is required, with a bachelor's degree preferred and strong Microsoft Office skills

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree preferred.

Responsibilities

• Provide comprehensive administrative support to ensure efficient operation of the department.
• Manage department calendar, schedule meetings, greet visitors, and handle correspondence and files.
• Maintain vendor relationships and assist with procurement and accounts payable processes.
• Coordinate department events, seminars, and conferences, including room reservations and sending reminders.
• Assist with website updates and department communications.
• Perform data entry for invoices and purchase orders; track purchases and payments.

Skills

Interpersonal Communication

Detail-Oriented

Organizing

Computer Applications

Computer Literacy

Office Procedures

Software Program

Education

High School Diploma

Bachelor’s degree

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis invites applications for a front office staff position in the Department of Statistics and Data Science. The role is the first point of contact for visitors and faculty, providing admin support to keep the department running smoothly.

The candidate will manage calendars, coordinate events, liaise with vendors, and assist with purchasing and contracts. A high school diploma is required, with a bachelor's degree preferred and strong Microsoft Office skills