Administrative Coordinator - QuickBooks Expert

Hastings & Hastings, Placement and Staffing Services; Florida; On-site; USD 40,000 - 55,000; Full time

Job summary

Hastings & Hastings Staffing Services in Miami, FL seeks an Administrative Coordinator to support project purchases and coordination across teams. The role requires strong administrative skills, QuickBooks Enterprise experience, and proficiency with MS Office applications.

Ideal candidates will be bright and proactive, with experience in related design/construction sectors and fluent English. The position emphasizes coordination between administration, design staff, and project sites, along with

Qualifications

• Bright and quick-thinking administrator required.
• Proficient in QuickBooks Enterprise Solutions (Contractor preferred).
• Proficient in MS Office: Outlook, Word and Excel.
• Experience editing PDF documents.
• Experience in construction/design/architectural or related firms is helpful.
• Fluent English required.
• Prior administrative experience required.

Responsibilities

• Assist team with project purchases from start to finish.
• Coordinate information among administration, design members, and project site.
• Prepare quotations, estimates, purchase orders, and invoices.
• Track POs including shipping status, dates, receipts, and final locations.
• Monitor and log project status and material needs.
• Perform general administrative tasks.

Skills

Fluent English

Administrative experience

Bright and proactive

QuickBooks Advanced

Tools

MS Office Suite

QuickBooks Enterprise

PDF editing tools

Job description

Job Description

Administrative Coordinator

REQUIREMENTS:

• Must be very bright.
• Advanced QuickBooks Enterprise Solutions: Contactor preferred.
• Proficient in MS Office including Outlook, Word and Excel.
• PDF editing experience.
• Experience in construction, design, architectural, lighting, or furniture firm very helpful.
• Fluent English.
• Administrative experience.

DUTIES:

• Assist team to facilitate purchases for projects from start to finish.
• Coordinate information between administration, design members, and project site.
• Prepare quotations, estimates, purchase orders, and invoices.
• Track purchase orders including shipping status, dates, receipts, and final locations.
• Monitor and log project status and material requirements.
• General administrative tasks.

Company Description

Hastings & Hastings Staffing Services

Premier Placement and Staffing Service since 1963

1221 Brickell Avenue, Suite 900

Miami, FL 33131

Hastings & Hastings has been providing superior quality personnel services to South Florida businesses for over 40 years. Since its inception in 1975, Hastings & Hastings has grown to become a highly respected industry leader, with a well-known reputation for excellence.

Hastings & Hastings services include Direct Hire, Temporary Staffing and Executive Placement for Corporate and Professional positions.

Hastings & Hastings Placement and Staffing Services' success is dependent on its team of experienced professionals. Our in-house staff of professional Personnel Consultants average over 30 years of experience with our firm.