Administrative Assistant with QuickBooks experience

ALL STATES MEDICAL EQUIPMENT DISTRI; Florida; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

Opportunities for advancement

Paid time off

Job summary

All States M.E.D. is seeking a detail-oriented Administrative Assistant in Miami Lakes, FL. The role requires fluency in English, with Spanish as a plus, and strong administrative skills.

Proficiency in QuickBooks and Microsoft Office is essential; the candidate should be able to multitask in a fast-paced environment and communicate effectively with clients and team members. The position offers a Monday–Friday schedule, opportunities for advancement, and a competitive salary with paid time off,

Qualifications

• Fluent in English; Spanish is a plus.
• Strong administrative skills.
• Proficient in QuickBooks and other computer applications.

Responsibilities

• Provide administrative support to the office team.
• Handle phone calls, emails, and customer inquiries in English and Spanish.
• Assist with data entry, invoicing, and basic accounting tasks in QuickBooks.
• Maintain organized records and filing systems.
• Coordinate schedules, appointments, and office supplies.
• Ensure smooth day-to-day office operations.

Skills

Fluent English

Spanish (benefit)

Administrative skills

Data entry

QuickBooks

Microsoft Office

Communication

Organizational skills

Tools

QuickBooks

Microsoft Office Suite

Job description

Benefits

• Competitive salary
• Opportunity for advancement
• Paid time off

Administrative Assistant

Miami Lakes, FL

Schedule: Monday to Friday, 8:30 AM – 5:00 PM

Company: All States M.E.D. – A Highly Reputable Medical Equipment Company

Job Description

We are seeking a detail-oriented Administrative Assistant to join our team. The ideal candidate must be fluent in English, Spanish is a plus, possess strong administrative skills, and be proficient in QuickBooks and other computer applications. This role requires excellent communication, organizational skills, and the ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support to the office team.
• Handle phone calls, emails, and customer inquiries professionally in English and Spanish.
• Assist with data entry, invoicing, and basic accounting tasks in QuickBooks.
• Maintain organized records and filing systems.
• Coordinate schedules, appointments, and office supplies.
• Ensure smooth day-to-day office operations.

Requirements

• Fluent in English (speaking, reading, and writing).
• Spanish is a plus.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks.
• Excellent verbal and written communication skills.
• Highly organized with attention to detail.
• Reliable transportation to and from Miami Lakes.
• Previous administrative experience preferred.

Compensation

• Based on experience and qualifications.
• Opportunities for growth within the company.

If you meet the qualifications and are looking to join a growing company, we’d love to hear from you!