Purchasing Coordinator / Administrative Assistant

Business Computer Associates, Inc. (BCA, Inc.); Florida; On-site; USD 34,000 - 52,000; Full time

Job summary

BCA is recruiting for a full-time Administrative Assistant / Purchasing Coordinator to support our Miami and Orlando operations. This role handles quotes from client requests, procurement activities, and back-up to the Service Coordinator, using QuickBooks for purchasing tasks.

Ideal candidates thrive in a fast-paced MSP environment, demonstrate strong organizational skills, and can manage multiple tasks with accuracy and professionalism. On-site in Florida with occasional flexibility.

Qualifications

• QuickBooks proficiency (3 years) required.
• Quoting and procurement experience (3 years) required.
• Administrative Assistant experience (2 years) required.

Responsibilities

• Communicate with clients regarding product requests and orders.
• Create proposals for technology products and services for existing clients.
• Assist clients with orders and tracking.
• Procurement and product ordering.
• Delivery coordination.
• Perform the RMA process to procure replacements or refunds.
• Track expiring service contracts and renewal opportunities.
• Maintain product catalog in ConnectWise and QuoteWerks.
• Back up the Service Coordinator and schedule service tickets.
• Perform general clerical duties.

Skills

Quoting/Procurement

Administrative Assistant

Communication

Tools

QuickBooks

Job description

• Full-time

Company Description

BCA is a Managed Service Provider (MSP) with offices located in Miami and Orlando, FL servicing small and mid-sized businesses. Our offerings include managed IT services, cloud services, managed security services, back-up and disaster recovery services as well as professional services that encompass special projects. As a trusted advisor, we take a consultative approach with a heavy focus on aligning with growing organizations who value the application of strategy, budgets, and proven processes to improve performance, reduce risk and control costs. Our clients view us as true partners who monitor, manage, support and secure all IT systems and users – no matter where they happen to be – onsite, in the cloud, at home, or on the road.

Job Description

BCA is looking to fill an opening for afull-time Administrative Assistant / Purchasing Coordinator. This position is responsible for creating quotes from client requests, purchasing and procurement functions. Must be proficient in QuickBooks to perform purchasing functions. Back up to the Service Coordinator and perform administrative functions.

Duties and Responsibilities

• Communicate with clients regarding product requests and orders
• Creating proposals for technology products and services to our existing client base
• Assisting clients with orders and tracking
• Product ordering and procurement
• Delivery coordination
• Perform the RMA process to procure replacement products from manufacturers and vendors or refund.
• Tracking of expiring service contracts, and notifying customers of renewal opportunities
• Maintain product catalog, with price and cost information in ConnectWise and QuoteWerks.
• Back up to the Service Coordinator- performing functions such as answering the phone, and creating, assigning, & scheduling service tickets.
• Performing general clerical office duties

Knowledge, Skills, and/or Abilities Required

• Basic knowledge of technology products (computers, software, phones, etc.)
• Proficient with general office applications.
• Process driven and attention to detail with accuracy in performing procurement responsibilities.
• Strong organizational, presentation, and customer service skills.
• Skill in preparing written communications and materials.
• Interpersonal skills: such as telephony skills, communication skills, active listening and customer-care.
• Ability to multi-task and adapt to changes quickly.
• Typing skills to ensure quick and accurate data entry.Self-motivated with the ability to work in a fast-moving environment.
• Flexibility in work hours is a plus
• Must be authorized to work in the United States without sponsorship

Qualifications

• QuickBooks: 3 years (Required)
• Quoting/Procurement: 3 years (Required)
• Administrative Assistant: 2 years (Required)

Additional Information

All your information will be kept confidential according to EEO guidelines.