Business Operations & Administrative Coordinator

JBA International; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

JBA International is seeking a highly organized Business Operations & Administrative Coordinator to support daily business administration, financial reporting, and cross-functional coordination. The role requires hands-on ownership, initiative, and the ability to manage back-office tasks efficiently.

The ideal candidate is proficient in Excel and QuickBooks, communicates effectively with employees, vendors, and partners, and thrives in a fast-paced environment with multiple priorities.

Qualifications

• 3+ years of administrative, executive assistant, or operations experience.
• Advanced proficiency in Microsoft Excel.
• Experience with QuickBooks.
• Strong organizational and follow-up skills.
• Ability to manage multiple priorities and work independently.
• Professional judgment, discretion, and attention to detail.
• Experience with property management software is a plus.

Responsibilities

• Prepare and maintain Excel spreadsheets, financial reports, and operational tracking reports.
• Maintain and update QuickBooks records.
• Organize business documents, records, and administrative processes.
• Track outstanding items, deadlines, and follow-ups.
• Assist with internal reporting and business performance tracking.
• Provide direct administrative and operational support.
• Coordinate and occasionally facilitate internal meetings.
• Track action items and ensure timely follow-through.
• Assist with special projects and other administrative initiatives.
• Coordinate vendor relationships, maintenance requests, and service schedules.
• Track invoices, expenses, and outstanding vendor items.

Skills

Advanced Excel

Strong organizational skills

Follow-up skills

Independent work

Attention to detail

Tools

Excel

QuickBooks

Job description

Business Operations & Administrative Coordinator

Position: Full-time or Part Time

Position Overview

We are seeking a highly organized, resourceful, and detail-oriented Business Operations Coordinator to support with day-to-day business administration, financial reporting, and operational coordination across multiple business activities.

This is a hands-on, multifaceted position for someone who enjoys wearing multiple hats, taking ownership of tasks, following through on projects, and ensuring that the back-office operations run efficiently.

The ideal candidate is proactive, comfortable working independently, proficient in Excel and QuickBooks, and confident communicating with employees, vendors, and business partners.

Key Responsibilities

Business Administration & Reporting

• Prepare and maintain Excel spreadsheets, financial reports, and operational tracking reports.
• Maintain and update QuickBooks records.
• Organize business documents, records, and administrative processes.
• Track outstanding items, deadlines, and follow-ups.
• Assist with internal reporting and business performance tracking.

Executive & Team Support

• Provide direct administrative and operational support
• Follow up with sales team members on outstanding assignments, activities, and deliverables.
• Coordinate and occasionally facilitate internal meetings.
• Track action items and ensure timely follow-through.
• Assist with special projects and other administrative initiatives.

Administration

• Maintain and update records and information.
• Assist with property management reporting and administrative processes.
• Coordinate vendor relationships, maintenance requests, and service schedules.
• Communicate with vendors, negotiate pricing, and obtain proposals.
• Track invoices, expenses, and outstanding vendor items.
• Other duties and responsibilities as necessary for operations

Qualifications

• 3+ years of administrative, executive assistant, or operations experience.
• Advanced proficiency in Microsoft Excel.
• Experience with QuickBooks.
• Strong organizational and follow-up skills.
• Ability to manage multiple priorities and work independently.
• Professional judgment, discretion, and attention to detail.
• Experience with property management software is a plus.