Project Admin & Purchasing Coordinator

Hastings & Hastings, Placement and Staffing Services; Florida; On-site; USD 40,000 - 55,000; Full time

Job summary

Hastings & Hastings Staffing Services in Miami, FL seeks an Administrative Coordinator to support project purchases and coordination across teams. The role requires strong administrative skills, QuickBooks Enterprise experience, and proficiency with MS Office applications.

Ideal candidates will be bright and proactive, with experience in related design/construction sectors and fluent English. The position emphasizes coordination between administration, design staff, and project sites, along with

Qualifications

• Bright and quick-thinking administrator required.
• Proficient in QuickBooks Enterprise Solutions (Contractor preferred).
• Proficient in MS Office: Outlook, Word and Excel.
• Experience editing PDF documents.
• Experience in construction/design/architectural or related firms is helpful.
• Fluent English required.
• Prior administrative experience required.

Responsibilities

• Assist team with project purchases from start to finish.
• Coordinate information among administration, design members, and project site.
• Prepare quotations, estimates, purchase orders, and invoices.
• Track POs including shipping status, dates, receipts, and final locations.
• Monitor and log project status and material needs.
• Perform general administrative tasks.

Skills

Fluent English

Administrative experience

Bright and proactive

QuickBooks Advanced

Tools

MS Office Suite

QuickBooks Enterprise

PDF editing tools

Job description

Hastings & Hastings Staffing Services in Miami, FL seeks an Administrative Coordinator to support project purchases and coordination across teams. The role requires strong administrative skills, QuickBooks Enterprise experience, and proficiency with MS Office applications.

Ideal candidates will be bright and proactive, with experience in related design/construction sectors and fluent English. The position emphasizes coordination between administration, design staff, and project sites, along with