Strategic Executive Coordinator, Board & Ops

Indiana University Health; Muncie (IN); On-site; USD 65,000 - 85,000; Full time

Job summary

Indiana University Health in Ball Memorial Hospital, Muncie, IN is seeking an Executive Administrative Coordinator to support the VP and COO. This role demands a detail oriented, polished administrative professional who can manage calendars, coordinate meetings, draft communications, and keep critical initiatives on track.

You will prepare Board materials, handle invoices and budgets, and partner with leaders across IU Health and external partners.

Qualifications

• Bachelor's degree or equivalent years of experience required.
• Requires 5-7+ years of relevant experience in a senior admin role.
• Experience with matrix organizations and complex work environments preferred.
• Experience preparing Board of Director documents/materials for top executives.
• Strong proficiency in MS Office (Word, PowerPoint, Excel).

Responsibilities

• Manage the VP/COO calendar with a forward-looking approach and weekly planning touchpoints.
• Coordinate meetings across IU Health sites and external partners.
• Draft and send professional communications on behalf of leadership.
• Track items on the executive team’s issues log and ensure action items are completed.
• Support project coordination across executive initiatives.
• Prepare Board of Director documents and materials for top leadership.
• Process invoices, expense approvals, and other admin/tech requests.
• Maintain accuracy of records, files, reports, and basic budget oversight.
• Anticipate administrative issues and address them proactively.

Skills

Calendar management

Executive support

Communication

MS Office suite

Data interpretation

Meeting coordination

Stakeholder management

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Indiana University Health in Ball Memorial Hospital, Muncie, IN is seeking an Executive Administrative Coordinator to support the VP and COO. This role demands a detail oriented, polished administrative professional who can manage calendars, coordinate meetings, draft communications, and keep critical initiatives on track.

You will prepare Board materials, handle invoices and budgets, and partner with leaders across IU Health and external partners.