Administrative Coordinator (Administrative Assistant)

Indiana University; Indianapolis (IN); On-site; USD 39,000 - 47,000; Full time

Benefits offered by this job

Medical and dental insurance

Health savings account

Tuition subsidy

Paid holidays

Generous paid time off

Employee assistance program

Job summary

Indiana University Indianapolis is seeking an Intermediate General Administrative position to provide department-level support. The role emphasizes confidentiality, tact, and diplomacy while preparing correspondence, reports, and presentations using standard office software.

Responsibilities include screening calls, scheduling meetings, coordinating travel, and tracking expenses. The position also involves maintaining internal communications and may involve updating an internal website or social

Qualifications

• High school diploma or equivalent (GED/HSED) required.
• Minimum 2 years of relevant administrative experience.
• Strong communication, organization, and confidentiality skills.

Responsibilities

• Provide administrative support to a department, maintaining confidentiality and diplomacy.
• Prepare correspondence, reports, agendas, minutes using business software.
• Screen and direct calls, visitors, mail, and email promptly.
• Schedule appointments and travel; track expenses.
• Maintain internal communications for projects or initiatives.
• May manage internal website and social media.

Skills

Excellent organizational skills

Maintains confidential information

Verbal communication

Judgment & decision making

Multitasking

Composure under pressure

Education

High school diploma or equivalent (GED/HSED)

Job description

Department-Specific Responsibilities

• May develop submission of feedback forms
• Analyzes basic data and reports on findings
• Serves as the point of contact for outside vendors; liaises and provides accurate information
• Manages and inventory physical resources; coordinates shared use and resource maintenance
• Maintains clear, timely, and accurate communication with internal and external parties for projects or initiatives

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact, and diplomacy
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses
• Participates in the development and implementation of administrative standards, policies and practices for the organization
• May perform other duties related to maintaining an internal website and/or working with social media

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

• 2 years of relevant experience

Skills

Required

• Excellent organizational skills
• Demonstrates ability to maintain confidential information
• Strong verbal communication and listening skills
• Demonstrates excellent judgment and decision making skills
• Ability to simultaneously handle multiple priorities
• Maintains composure under pressure

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is not eligible for visa sponsorship.

IU Indianapolis

Indianapolis, Indiana

$43,014.40 annually

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.