Administrative Generalist Coordinator

Indiana University Bloomington; Bloomington (IN); Hybrid; USD 42,000 - 47,000; Full time

Benefits offered by this job

Medical and dental insurance

HSA contributions

Tuition subsidy for IU courses

Generous holidays and PTO

Job summary

Indiana University Bloomington is seeking an Administrative Generalist to coordinate and guide a team providing high-quality support for faculty, academic units, and departmental operations.

The role handles purchasing, onboarding, meetings, and events, while ensuring policy compliance and exceptional service to students and partners in a busy academic setting.

Qualifications

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision making skills.
• Maintains a high degree of professionalism.
• Ability to simultaneously handle multiple priorities.
• Demonstrates time management and priority setting skills.
• Ability to lead/manage others.

Responsibilities

• Coordinates and guides a team of administrative professionals to support faculty, academic units, and departmental operations.
• Delivers advanced administrative support for faculty, programs, centers, and initiatives, including meetings, reports, and communications.
• Manages purchasing, payment processing, and expense tracking with policy compliance.
• Supports student programs and academic initiatives by coordinating admissions, onboarding, orientations, and records management.
• Plans and coordinates meetings, conferences, workshops, guest visits, and events while tracking timelines and budgets.
• Serves as a primary resource for faculty, staff, students, and external partners, enhancing admin processes and service.

Skills

Proficient communication

Interpersonal skills

Organizational skills

Confidential information handling

Judgment and decision making

Professionalism

Time management

People leadership

Education

High school diploma or equivalent

Job description

Department

THE O'NEILL SCHOOL - BL SPEA (BL-SPEA-IUBLA)

Department Information

The O'Neill School of Publicand Environmental Affairs works to build a better world by stewarding the development of welcoming societies, democratic governance, and a healthy, sustainable environment. With partners across the public, private, and nonprofit sectors, we pursue education, scholarship, and civic engagement at the crossroads of policy, science, and management. We give our students the knowledge and skills to have a significant impact around the globe.

Our Values

• Excellence - Aiming to be the best in all that we do anddeveloping the professional and personal capabilities necessary to improve the world through our work.
• Meaning and impact - Pursuing careers and service that add purpose and meaning to our lives, encouraging others to do so, and improving quality of life for individuals and societies.
• Ongoing learning - Continuously developing the skills, knowledge, experience, and sound judgment necessary for wise andinformed decision-making.
• Well-being - Emphasizing the well-being and safety of individuals and the health of our natural environment as essential for thriving communities and well-functioning, just societies.

Job Summary

Department Specific Responsibilities

• Coordinates and provides guidance to a team of administrativeprofessionals, ensuring consistent, high-quality support forfaculty, academic units, and departmental operations.
• Delivers advanced administrative support for faculty, academicprograms, centers, and departmental initiatives, includingcoordination of communications, meetings, reports, and operationalactivities.
• Manages purchasing, payment processing, and expense trackingwhile ensuring compliance with university policies and supportingefficient office operations.
• Supports student programs and academic initiatives bycoordinating admissions, onboarding, orientations, communications,records management, and key program processes.
• Plans and coordinates meetings, conferences, workshops, guestvisits, and special events while supporting project implementation,logistics, timelines, and budget tracking.
• Serves as a primary resource for faculty, staff, students, andexternal partners, providing exceptional service, interpretingpolicies, and identifying opportunities to improve administrativeprocesses and operational effectiveness.

General Responsibilities

• Evaluates office production, revises procedures, or devises newforms to improve efficiency of workflow.
• Organizes office operations and procedures, such as creatingWord or Excel files, bookkeeping, and preparation of payrolls, flowof correspondence, filing, requisition of supplies, and otheroffice services.
• Oversees opening, sorting, and routing of incoming mail,answers correspondence and prepares outgoing mail.
• Purchases and maintains office supplies and equipment, as wellas budget expense control.
• May be part of a team to select and train other staff andallocate tasks and assignments to lower-level appointed staff andmonitor their performance.
• May assist with administrative needs related to the dailyoperations, planning, and implementation of various or multiplestudent services or department initiatives.
• May work on office projects engaging others to collaborate andaccountable to see through completion.
• May perform other duties related to maintaining an internalwebsite and/or working with social media.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Required

• 4 years of relevant experience.

SKILLS

Required

• Proficient written and verbal communication skills.
• Effective interpersonal skills.
• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Demonstrates excellent judgment and decision makingskills.
• Maintains a high degree of professionalism.
• Ability to simultaneously handle multiple priorities.
• Demonstrates time management and priority setting skills.
• Ability to lead/manage others.

Preferred

• Advanced knowledge/technical aptitude with Microsoft Officeapplications and ability to learn developing technology andsoftware.
• Ability to synthesize data, policies, reports, or otherinformation and communicate to various audiences fordecision-making.
• Ability to take initiative/anticipate next steps needed toaccomplish task/project/goal at hand.
• Ability to exercise sound judgment, professionalism,confidentiality, and strong customer service while supportingdepartmental and strategic objectives.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

1315 East 10th Street

Bloomington, Indiana 47405

This position is eligible for a hybrid schedule (mix between 1remote workday and 4 in-person workdays), subject to change in thefuture based on university policy and business needs.

Advertised Salary

$42,236.80 - $47,236.80 and will be determined based onexperience.

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Generalist

Click here to learn more about Indiana University'sJob Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring.

See Indiana University Notice of Non-Discrimination here which includes contact information

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Contact Us

Request Support

Telephone: [phone]

[e-mail]