Administrative Coordinator: Office & Warehouse Support

AirSea Packing Group Ltd; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

AirSea Packing Group Ltd seeks a reliable Administrative Assistant to support daily office and warehouse operations in New York. You will manage documentation, scanning, filing, scheduling visitor tours, and coordinating between departments to keep workflows accurate and timely.

Responsibilities include maintaining electronic and physical filing, tracking Flo requests, updating Fingercheck, and providing general admin support across teams.

Qualifications

• High school diploma or equivalent; administrative experience preferred.
• Proficiency in Outlook, Excel, and Word.
• Strong organizational, time management, and multitasking skills.
• Excellent verbal and written communication skills.
• Ability to work independently.
• Ability to work in a fast-paced environment while maintaining accuracy and attention to detail.

Responsibilities

• Review, organize, and scan all job documentation into designated drive folders.
• Monitor Flo to ensure completion and upload paperwork daily.
• Email unsigned client paperwork for completion and attach signed documents to Flo requests.
• Scan and file internal warehouse documents, including receiving and release paperwork.
• Maintain physical and electronic filing systems for all company documents.
• Prepare and send the daily visitor schedule to clients by 4:50 p.m.
• Schedule walkthroughs, update visitor schedules, and send daily schedule updates via email.
• Answer incoming phone calls and direct to appropriate department.

Skills

Microsoft Office

Organizational skills

Time management

Multitasking

Communication skills

Education

High school diploma or equivalent

Tools

Flo

Fingercheck

Outlook

Job description

AirSea Packing Group Ltd seeks a reliable Administrative Assistant to support daily office and warehouse operations in New York. You will manage documentation, scanning, filing, scheduling visitor tours, and coordinating between departments to keep workflows accurate and timely.

Responsibilities include maintaining electronic and physical filing, tracking Flo requests, updating Fingercheck, and providing general admin support across teams.