Administrative Coordinator I - Project & Office Support

Syska Hennessy Group; New York (NY); Hybrid; USD 49,000 - 74,000; Full time

Benefits offered by this job

Medical, dental, vision, life

401(k) with employer match

Training and professional development

PTO

Transit/parking stipend

½ day work from home Fridays

Job summary

Syska Hennessy Group in New York, NY seeks an Administrative Coordinator I to support project administration and daily operations. You will manage data entry, document control, proposal preparation, and meeting logistics in a fast-paced environment.

The role requires strong organization and communication, with 2–5 years of admin experience. Office and event coordination, travel planning, and backup coverage are key aspects of the position.

Qualifications

• High School Diploma or equivalent; higher degree preferred.
• 2–5 years of administrative experience in a professional setting.

Responsibilities

• Perform data entry, maintain project documents, and prepare reports for management as directed.
• Assist in the production of proposals, contracts, correspondence, etc.
• Prepare transmittals and drawings for delivery via messenger, FedEx/USPS.
• Coordinate/maintain appointment calendars for external and internal meetings.
• Take and distribute minutes of meetings; arrange for catering of meetings.
• Make travel arrangements and coordinate itineraries as needed.
• Act as backup for other administrative team members during vacations.
• File and maintain files in accordance with company filing procedures.
• Attend client and internal meetings; prepare reports to track outstanding action items.
• Provide liaison between office/region and HR, Accounting, IT, and ETT.

Skills

Organization

Communication

Education

High School Diploma or equivalent

Associate/Bachelor’s degree a plus

Tools

Microsoft Office Suite

Outlook

Word

PowerPoint

Adobe Acrobat

Job description

Syska Hennessy Group in New York, NY seeks an Administrative Coordinator I to support project administration and daily operations. You will manage data entry, document control, proposal preparation, and meeting logistics in a fast-paced environment.

The role requires strong organization and communication, with 2–5 years of admin experience. Office and event coordination, travel planning, and backup coverage are key aspects of the position.