Administrative Coordinator: Office Ops & Event Planner

Johns Hopkins University; Baltimore (MD); On-site; USD 26,000 - 48,000; Full time

Job summary

Johns Hopkins University is seeking an Administrative Coordinator to provide administrative support and manage daily office operations for the Reproductive Science and Women's Health department. This role requires collaboration across teams and strong organizational skills.

You will plan calendars, coordinate meetings, prepare materials, assist with events, and handle basic financial tasks such as expense reports and invoices.

Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience per the JHU equivalency formula.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies.
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Perform non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events/functions.
• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.
• Other duties as assigned.

Skills

Calendar Management

Electronic Office Tools

Event Coordination

Financial Administration

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

High school diploma or equivalence

Two years of related experience

JHU equivalency formula permitted education substitution

Tools

Microsoft Office Suite

Job description

Johns Hopkins University is seeking an Administrative Coordinator to provide administrative support and manage daily office operations for the Reproductive Science and Women's Health department. This role requires collaboration across teams and strong organizational skills.

You will plan calendars, coordinate meetings, prepare materials, assist with events, and handle basic financial tasks such as expense reports and invoices.