Office Operations & Events Coordinator

Johns Hopkins University; Baltimore (MD); Hybrid; USD 26,000 - 48,000; Full time

Job summary

Johns Hopkins University in Baltimore is seeking an Administrative Coordinator to provide essential office support and coordinate daily operations across the SOM Bay Geriatric Medicine team. Responsibilities include calendar management, meeting logistics, document preparation, event planning, and basic financial tasks; the role requires accuracy and strong communication.

Hybrid schedule, non-exempt, with influenza vaccination requirements; starting salary range $18.65–$34.75 per hour,

Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials and provide staff support for meetings; record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as liaison with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures.
• Develop and recommend administrative processes to assure efficiency in general office operations; interpret and communicate policies.
• Develop and compile reports.
• Assist with presentations.
• Assist with planning special events/functions, including workshops, conferences.
• Perform non-routine and confidential administrative functions.
• Coordinate work assignments of students and/or temporary office support.
• Coordinate preparation, set up and logistics for events/functions.
• Assist with basic financial tasks, e.g., expense reports, invoices, reimbursements.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

EPIC

RightFax

Zoom

SAP

Qgenda

Communication skills

Organizational skills

Education

High School Diploma

Tools

EPIC

RightFax

Zoom

SAP

Qgenda

Job description

Johns Hopkins University in Baltimore is seeking an Administrative Coordinator to provide essential office support and coordinate daily operations across the SOM Bay Geriatric Medicine team. Responsibilities include calendar management, meeting logistics, document preparation, event planning, and basic financial tasks; the role requires accuracy and strong communication.

Hybrid schedule, non-exempt, with influenza vaccination requirements; starting salary range $18.65–$34.75 per hour,