Clinical Operations & Admin Coordinator

Johns Hopkins University; Baltimore (MD); On-site; USD 26,000 - 48,000; Full time

Job summary

Johns Hopkins University School of Medicine, Pediatric Pulmonary is seeking an Administrative Coordinator to provide administrative support and manage office operations for the program. The role requires coordinating calendars, meetings, materials, and logistics to ensure smooth daily functioning.

The position emphasizes collaboration across teams, organizing events, preparing reports, and assisting with financial tasks such as expense reports and invoices, while maintaining confidentiality and

Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience as per policy.
• Proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
• Calendar management, correspondence, documentation and tracking tools.
• EPIC experience is a plus.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials and provide staff support for meetings; record and draft minutes.
• Coordinate and provide general office services including payroll, purchasing, records control, and office moves/renovations.
• Liaise with internal and external service providers and resolve administrative issues.
• Develop and recommend administrative processes to improve efficiency.
• Develop and compile reports and assist with presentations.
• Assist with planning special events and conferences.
• Coordinate work assignments of students or temporary staff.
• Assist with basic financial tasks such as expense reports, invoices, and reimbursements.

Skills

Calendar management

Office software

Communication

Meetings coordination

Administrative support

Data reporting

Education

High school diploma or GED

Tools

Microsoft Outlook

Excel

PowerPoint

Word

EPIC

Job description

Johns Hopkins University School of Medicine, Pediatric Pulmonary is seeking an Administrative Coordinator to provide administrative support and manage office operations for the program. The role requires coordinating calendars, meetings, materials, and logistics to ensure smooth daily functioning.

The position emphasizes collaboration across teams, organizing events, preparing reports, and assisting with financial tasks such as expense reports and invoices, while maintaining confidentiality and