Administrative Coordinator & Office Operations Specialist

South University; Orlando, Northern (FL, KY); Hybrid; USD 38,000 - 46,000; Full time

Job summary

South University in Orlando, FL seeks an experienced administrative professional to provide support to a department or multiple departments. The role emphasizes efficient clerical tasks, calendar coordination, travel planning, and data entry to help our teams stay organized and responsive.

The ideal candidate has 3–4 years of experience, strong MS Office skills, excellent communication, and the ability to manage multiple priorities while delivering timely reports and coordinating with vendors

Qualifications

• Associate degree required; bachelor’s preferred.
• 3–4 years of progressive administrative support experience.
• Experience scheduling conference calls and meetings.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and self-motivation skills.
• Strong computer skills and MS Office Suite.

Responsibilities

• Perform routine clerical duties including filing, copying, typing, agendas, and meeting minutes.
• Order supplies and maintain office equipment.
• Answer telephones and direct inquiries.
• Greet visitors and direct them appropriately.
• Maintain calendars and schedule travel, meetings, and WebEx.
• Enter data into various systems and run reports.
• Track spending and submit budget reports.
• Liaise with vendors and manage invoices; assist forecasting.
• Participate in special projects.
• Act as contact person and keep timelines updated.
• Plan and coordinate off-site conferences and events.
• Maintain department SharePoint Intranet and assist users.

Skills

MS Office Suite

Data entry

Calendar management

Budget reporting

Customer service

Team collaboration

Education

Associate Degree required

Bachelor's Degree preferred

Tools

SharePoint Intranet

Microsoft Office

WebEx

Job description

South University in Orlando, FL seeks an experienced administrative professional to provide support to a department or multiple departments. The role emphasizes efficient clerical tasks, calendar coordination, travel planning, and data entry to help our teams stay organized and responsive.

The ideal candidate has 3–4 years of experience, strong MS Office skills, excellent communication, and the ability to manage multiple priorities while delivering timely reports and coordinating with vendors