Administrative Assist - II - Nursing

South University; Orlando, Northern (FL, KY); Hybrid; USD 38,000 - 46,000; Full time

Job summary

South University in Orlando, FL seeks an experienced administrative professional to provide support to a department or multiple departments. The role emphasizes efficient clerical tasks, calendar coordination, travel planning, and data entry to help our teams stay organized and responsive.

The ideal candidate has 3–4 years of experience, strong MS Office skills, excellent communication, and the ability to manage multiple priorities while delivering timely reports and coordinating with vendors

Qualifications

• Associate degree required; bachelor’s preferred.
• 3–4 years of progressive administrative support experience.
• Experience scheduling conference calls and meetings.
• Excellent verbal and written communication skills.
• Strong interpersonal, organizational, and self-motivation skills.
• Strong computer skills and MS Office Suite.

Responsibilities

• Perform routine clerical duties including filing, copying, typing, agendas, and meeting minutes.
• Order supplies and maintain office equipment.
• Answer telephones and direct inquiries.
• Greet visitors and direct them appropriately.
• Maintain calendars and schedule travel, meetings, and WebEx.
• Enter data into various systems and run reports.
• Track spending and submit budget reports.
• Liaise with vendors and manage invoices; assist forecasting.
• Participate in special projects.
• Act as contact person and keep timelines updated.
• Plan and coordinate off-site conferences and events.
• Maintain department SharePoint Intranet and assist users.

Skills

MS Office Suite

Data entry

Calendar management

Budget reporting

Customer service

Team collaboration

Education

Associate Degree required

Bachelor's Degree preferred

Tools

SharePoint Intranet

Microsoft Office

WebEx

Job description

POSITION SUMMARY:

This position will provide administrative support to a given department or multiple departments. Incumbent must assure that the South University philosophy: quality services to clients; development, growth, involvement, and recognition of employees; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion is considered in carrying out the duties and responsibilities of this position.

ESSENTIAL FUNCTIONS:

1. Perform routine clerical duties including filing, copying, typing, preparing agendas and meeting minutes.
2. Order supplies and maintain all office equipment such as fax machines, copy machines, and printers.
3. Answer telephones and direct inquiries as appropriate.
4. Greet visitors and direct them to appropriate destination.
5. Maintain calendars, schedule travel arrangements as needed, schedule meetings, set up Web Ex meetings.
6. Enter data various systems and run reports
7. Track spending and submit budget reports following budgetary guidelines.
8. Act as a liaison with vendors in ensures invoices are up to date. Assist in forecasting future budgetary needs.
9. Participate in special projects as assigned.
10. Act as contact person and keep timeline updated.
11. Plan/Coordinate off-site conferences and events.
12. Maintain SharePoint Intranet website for the department, provide assistance to others using the site.

REQUIRED QUALIFICATIONS:

• Associate Degree required; Bachelor’s Degree preferred
• 3-4 years of progressive experience providing administrative support.
• Experience scheduling conference calls and meetings.
• Excellent communication skills, both verbal and written.
• Strong interpersonal skills with student and staff populations.
• Superior organization, prioritization, and self-motivation skills.
• Strong computer skills. MS Office Suite.
• Ability to interact effectively as either a leader or as a member of a team and work collaboratively with other departments.
• Ability to listen to customers (e.g. staff, etc.) and to understand and respond positively to their requests.
• Ability to adapt to changing assignments and multiple priorities.
• Ability to manage multiple tasks and successfully meet deadlines.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures, and perspectives can thrive.