Administrative Coordinator — Office & HR

Geosyntec Consultants, Inc.; Yakima (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

Geosyntec Consultants, Inc. in Yakima, WA seeks an Office Administrator to provide high-level administrative support to environmental practitioners and technical staff.

The role also coordinates local HR and Health & Safety functions with Corporate teams and performs Notary Public duties. Responsibilities include liaison with Corporate management, onboarding new local staff, coordinating meetings across departments, and managing office operations, including vendor relations, purchases, and

Qualifications

• Provide high-level administrative support to environmental practitioners and technical staff.
• Coordinate local HR and Health & Safety functions with Corporate HR and H&S staff.
• Notary Public duties for the office.

Responsibilities

• Serve as liaison between local office/Branch and Corporate management and staff; respond to general inquiries and direct specialized questions.
• Orientate new local employees ensuring knowledge of office practices and proper employment documents coordination with Corporate HR.
• Coordinate orientation meetings with Accounting, H&S, HR, IT; assist managers with office space needs and systems access.
• Recruit and hire qualified local support staff in line with recruiting procedures.
• Manage workflow and productivity of support staff; provide training; evaluate performance; discipline as needed.
• Oversee office vehicles and rental/leasing of supplemental vehicles as needed.
• Liaise with building leasing, maintenance, vendors, solicitors; maintain security files.
• Solicit estimates and bids for major office purchases/leases; review leases and negotiate with Corporate Legal.
• Coordinate office relocations with expenditures and layout approvals.
• Oversee purchase of office supplies; track purchases via PO procedures.
• Liaise with Corporate Accounting; balance office accounts; assist budgeting, billing, and file maintenance.
• Understand office systems and related software, equipment, and vendors.
• Plan and execute staff events; oversee travel arrangements for consulting staff; perform Notary Public duties.

Job description

Geosyntec Consultants, Inc. in Yakima, WA seeks an Office Administrator to provide high-level administrative support to environmental practitioners and technical staff.

The role also coordinates local HR and Health & Safety functions with Corporate teams and performs Notary Public duties. Responsibilities include liaison with Corporate management, onboarding new local staff, coordinating meetings across departments, and managing office operations, including vendor relations, purchases, and