Regional Office Operations & Admin Manager

Geo Engineers Inc; Redmond (WA); On-site; USD 69,000 - 113,000; Full time

Benefits offered by this job

Healthcare

401(k) with company match

Disability insurance

Life insurance

Wellbeing benefits

Paid vacation and sick time

Paid holidays

Job summary

GeoEngineers in Redmond, WA is seeking an Office Manager to oversee administrative support for regional hubs and support technical teams in client delivery. This role focuses on managing facilities, safety, events, and staff development while coordinating onboarding and workspace needs to ensure smooth operations across the region.

You will lead administrative staff, enforce QA/QC on documents, and collaborate with leaders to enhance processes and productivity using AI tools.

Qualifications

• Bachelor’s degree in related field or equivalent education and/or experience.
• 5 years of administrative support experience; previous experience in a managerial or supervisory role preferred.
• Demonstrated experience effectively managing multiple priorities and projects with critical deadlines as well as exceptional planning and organizational skills.
• Outstanding interpersonal, written, and verbal communication skills with capability to develop and maintain productive working relationships with individuals at all levels of responsibility.
• Results orientation, with strong business acumen and problem-solving skills preferred.
• Proficiency with Microsoft Office tools (Word, PowerPoint, Excel)
• Desire to learn about and implement productivity improvements for daily tasks using AI tools (e.g. CoPilot, ChatGPT, Claude)

Responsibilities

• Manages daily administrative functions and provides high quality internal and external client service.
• Oversees the effectiveness and efficiency of administrative functions related to facilities, security, safety, equipment, vehicles, and files.
• Fosters a zero-incident safety culture and strengthens safety focus at assigned locations.
• Promotes a strong culture and sense of community in alignment with the company’s values by regularly organizing and coordinating events and meetings and assessing morale, communicating observations and concerns to other leaders as appropriate.
• Manages administrative staff to include selection, orientation, training, and professional development. Makes recommendations regarding hiring, performance management, compensation, and terminations in partnership with Senior Administrative Services Manager.
• Partners with other leaders to support new hire orientation, including workspace coordination and overall local integration.
• Supports technical teams in client service delivery by setting up projects and performing word processing for outgoing documents while enforcing QA/QC processes to guarantee high-quality products for clients.
• Coordinates office maintenance and equipment/vehicle repairs as needed. Manages office inventory and orders supplies and services as needed. Evaluates third-party service providers and recommends process improvements as appropriate.
• Works in coordination with risk and health and safety teams to maintain office emergency action plan and ensure office safety equipment is stocked and serviceable.

Skills

Leadership

Organization

Communication

Microsoft Office

AI tools knowledge

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

AI tools (CoPilot, ChatGPT, Claude)

Job description

GeoEngineers in Redmond, WA is seeking an Office Manager to oversee administrative support for regional hubs and support technical teams in client delivery. This role focuses on managing facilities, safety, events, and staff development while coordinating onboarding and workspace needs to ensure smooth operations across the region.

You will lead administrative staff, enforce QA/QC on documents, and collaborate with leaders to enhance processes and productivity using AI tools.