Office Manager

GeoEngineers, Inc.; Tacoma (WA); On-site; USD 67,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Disability insurance

Life insurance

Paid vacation and holidays

Wellbeing benefits

Job summary

GeoEngineers, Inc. in Tacoma, WA, is seeking an Office Manager to oversee administrative support for regional hubs and assist technical teams in client service delivery.

This role serves as the primary contact for administrative operations, event planning, and office services. The ideal candidate has a Bachelor’s degree (or equivalent) and 5+ years of admin experience, with proven people management and superb organizational skills.

Qualifications

• Bachelor’s degree in related field or equivalent education and/or experience.
• 5 years of administrative support experience; previous managerial or supervisory role preferred.
• Demonstrated ability to manage multiple priorities and projects with critical deadlines; strong planning and organizational skills.
• Outstanding interpersonal, written, and verbal communication with ability to build relationships at all levels.
• Results-oriented with good business acumen and problem solving.
• Proficiency with Microsoft Office tools (Word, PowerPoint, Excel).
• Desire to learn and implement productivity improvements using AI tools (CoPilot, ChatGPT, Claude).

Responsibilities

• Manages daily administrative functions and provides high quality internal and external client service.
• Oversees facilities, security, safety, equipment, vehicles, and files.
• Organizes events and meetings; assesses morale and coordinates communications with leadership.
• Manages administrative staff including hiring, training, and development in partnership with Senior Administrative Services Manager.
• Supports new hires with workspace coordination and local integration.
• Sets up projects and performs word processing for outgoing documents; enforces QA/QC processes for client deliverables.
• Coordinates office maintenance and equipment/vehicle repairs; manages office inventory and supplies; evaluates third-party providers for improvements.
• Works with risk and health and safety teams to maintain emergency action plan and safety equipment.

Skills

Admin support

People management

Communication skills

Planning skills

MS Office

AI tools

Education

Bachelor's degree or equivalent

Tools

AI tools

Job description

Location: Tacoma, WA | Type: Full Time | Department: Administrative Services

The Office Manager is responsible for managing administrative support services for assigned regional hubs and supporting technical teams in client service delivery. This position is the primary regional contact for administrative services, event planning, and other general office support tasks.

Essential Duties and Responsibilities

• Manages daily administrative functions and provides high quality internal and external client service.
• Oversees the effectiveness and efficiency of administrative functions related to facilities, security, safety, equipment, vehicles, and files.
• Fosters a zero-incident safety culture and strengthens safety focus at assigned locations.
• Promotes a strong culture and sense of community in alignment with the company’s values by regularly organizing and coordinating events and meetings and assessing morale, communicating observations and concerns to other leaders as appropriate.
• Manages administrative staff to include selection, orientation, training, and professional development. Makes recommendations regarding hiring, performance management, compensation, and terminations in partnership with Senior Administrative Services Manager.
• Partners with other leaders to support new hire orientation, including workspace coordination and overall local integration.
• Supports technical teams in client service delivery by setting up projects and performing word processing for outgoing documents while enforcing QA/QC processes to guarantee high-quality products for clients.
• Coordinates office maintenance and equipment/vehicle repairs as needed. Manages office inventory and orders supplies and services as needed. Evaluates third-party service providers and recommends process improvements as appropriate.
• Works in coordination with risk and health and safety teams to maintain office emergency action plan and ensure office safety equipment is stocked and serviceable.

Knowledge, Skills and Abilities Required

• Bachelor’s degree in related field or equivalent education and/or experience.
• 5 years of administrative support experience; previous experience in a managerial or supervisory role preferred. Professional service industry experience a plus.
• Demonstrated experience effectively managing multiple priorities and projects with critical deadlines as well as exceptional planning and organizational skills.
• Outstanding interpersonal, written, and verbal communication skills with capability to develop and maintain productive working relationships with individuals at all levels of responsibility.
• Results orientation, with strong business acumen and problem-solving skills preferred.
• Proficiency with Microsoft Office tools (Word, PowerPoint, Excel)
• Desire to learn about and implement productivity improvements for daily tasks using AI tools (e.g. CoPilot, ChatGPT, Claude)

Physical Requirements / Work Environment

• Normal office environment with moderate noise levels, occasional lifting of up to 25 lbs., prolonged sitting, and regular walking, bending, standing and reaching.
• Ability to perform consistent work on a PC with prolonged view of a monitor/screen.

Our best estimate of the salary range for this position, located in Tacoma, WA, is $67,000 – 110,000 annually. Compensation offered will be based on a variety of individual factors, including education and experience, as well as internal equity. GeoEngineers’ salary ranges are reviewed and updated each year and employees are eligible for pay increases based on individual performance. As part of our competitive total rewards package, employees in this role may also be eligible for our annual year-end bonus offering, subject to program eligibility requirements.

At GeoEngineers, investing in our people is a top priority. In addition to competitive and equitable pay, we are proud to offer a wide range of benefits to support employees and their families, including healthcare (with travel benefit for care not locally available), 401(k) with company match, short-term and long-term disability, life insurance, wellbeing benefits, paid vacation and sick time and paid holidays, among others. View our full listing of benefits here.

Our Commitment to Belonging at GeoEngineers

When people feel they can bring their whole selves to work, that they have a voice and are supported and respected, it creates trust and a feeling of belonging— employees then flourish, grow their careers, and do the best work of their lives. A culture of belonging allows our employees to thrive and our company to prosper. This is a journey, and we are committed to doing the work, learning and evolving as we go.

GeoEngineers is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.

GeoEngineers is also committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or accommodation while seeking employment, please contact Human Resources at [e-mail] or by phone at [phone]. We will then make a determination regarding your request for reasonable accommodation on a case-by-case basis.

We welcome and encourage individuals from all backgrounds and experiences.