In-Office Project & Accounting Coordinator (Yakima)

All Things HR, LLC; Yakima (WA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Long-term disability

Life Insurance

Paid time off (up to 12 days firstyear

Eight paid company holidays

Simple IRA Retirement plan

Job summary

Fulcrum Environmental Consulting, Inc. is seeking a Project Coordinator & Accounting Technician to join our Yakima, Washington office. This full-time role combines project coordination, accounting support and general office duties to keep our projects and team running smoothly.

The ideal candidate is detail oriented, organized, customer service focused, and internally motivated. The position will operate 8 am to 5 pm, Monday through Friday, in-office only, with responsibilities spanning payroll

Qualifications

• Bachelor's degree preferred or equivalent experience (4 years in business administration, communications, accounting or related field).
• Experience with Deltek Vantagepoint ERP or other project-based accounting software a plus.
• Intermediate to advanced skills in Microsoft Office 365; extensive experience with Excel and Word.

Responsibilities

• Manage front-office phone, office supplies, mailings, deliveries, and staff communications.
• Process timesheets and expense reports to ensure accurate payroll processing and expense reimbursement.
• Process accounts payable invoice and payments in the accounting system, prepare and mail paper checks to vendors.
• Initiate billable project setup in the accounting system, electronic filing system and paper filing system.
• Create invoice summaries for ease of billing and prompt payments.
• Collate invoicing backup and assist with invoice delivery.
• Manage unit billing of laboratory services.
• Actively contact clients about outstanding invoices to minimize late payments.
• Record and deposit payments, including credit card payments, to maintain cash flow.
• Review and submit staff receipts and vendor invoices routed through the accounting system to applicable staff.
• Generate billable project reports and summaries as requested by Project Leads or Management.
• Verify and audit spreadsheet data to ensure the accuracy of financial data.
• Request certificates of insurance and W-9s from clients to mitigate business risks.
• Review contracts and proposals for contract terms and ensure project setup in Vantagepoint.
• Support marketing efforts to celebrate the successes of our staff, clients and project partners.
• Track and report employee recertification dates and specialty firm recertification dates to management.
• Attend staff and project meetings to stay informed on the status of projects and staff assignments.
• Other duties as assigned.
• Everything else - you'll help fill in this category with your own skills and interest.

Skills

Attention to detail

Writing & editing

Communication

Prioritization & multitasking

Education

Bachelor's degree or equivalent experience

Tools

Deltek Vantagepoint ERP

Microsoft Office 365

Excel

Word

Job description

Fulcrum Environmental Consulting, Inc. is seeking a Project Coordinator & Accounting Technician to join our Yakima, Washington office. This full-time role combines project coordination, accounting support and general office duties to keep our projects and team running smoothly.

The ideal candidate is detail oriented, organized, customer service focused, and internally motivated. The position will operate 8 am to 5 pm, Monday through Friday, in-office only, with responsibilities spanning payroll