Administrative Coordinator — Office & Donor Support

Buckner Retirement Services; Dallas (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Buckner Children and Family Services in Dallas, TX is seeking an Administrative Assistant to support the Regional Office Manager and staff. The role balances clerical duties, budgeting support, and data reporting to ensure smooth daily operations.

You will greet visitors, handle communications, maintain records, prepare memos, and assist with donor records and processing employee transactions. Onsite position requiring strong English skills and reliability.

Qualifications

• Minimum 2 years of office management and supervisory experience required.
• Strong verbal and written communication, including professional telephone etiquette.
• Proficiency with basic accounting tasks and budget monitoring.

Responsibilities

• Provide administrative support to the Regional Office Manager and staff; maintain filing systems and prepare monthly reports.
• Oversee clerical duties and mail handling to ensure efficient office operations.
• Manage communications with visitors, calls, faxes, and emails; assist in budget preparation and invoice processing.
• Process accounts payable/receivable and donor gift records; support bookkeeping tasks.

Skills

Office management

Supervisory experience

Telephone communications

Budget preparation

Data entry/record keeping

Bilingual English/Spanish

Education

High school diploma or GED

Associate’s or Bachelor's Degree preferred

Tools

Microsoft Office

Job description

Buckner Children and Family Services in Dallas, TX is seeking an Administrative Assistant to support the Regional Office Manager and staff. The role balances clerical duties, budgeting support, and data reporting to ensure smooth daily operations.

You will greet visitors, handle communications, maintain records, prepare memos, and assist with donor records and processing employee transactions. Onsite position requiring strong English skills and reliability.