Administrative & Operations Specialist

Buckner; San Antonio (TX); On-site; USD 34,000 - 48,000; Full time

Job summary

Buckner is seeking an Administrative Assistant to support the Regional Office Manager and staff, handling filing, reporting, budgeting, and communications. The role involves clerical oversight of the local office and coordinating donor and program documentation.

Ideal candidates will have high school completion, 2+ years in office management, and strong English; Spanish is a plus. This is an on-site position with occasional after-hours needs to meet business demands.

Qualifications

• Requires high school diploma or GED; higher degree preferred.
• Experience in office administration and supervision.
• Proficient with word processing and spreadsheets.
• Strong written and spoken English; basic Spanish preferred.

Responsibilities

• Provide administrative support to Regional Office Manager and leaders.
• Maintain filing systems and produce monthly reports; assist in budgets.
• Transcribe notes, manage mail, and coordinate communications.
• Handle expense reports, enrollment paperwork, and other tasks.
• Perform bookkeeping tasks for payables/receivables and donations.
• Prepare memos, letters, spreadsheets; ensure timely documentation.

Skills

Office administration

Word processing

Spreadsheets

English proficiency

Spanish preferred

Education

High school diploma or GED

Associate’s or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Office equipment (copy, fax)

Job description

Buckner is seeking an Administrative Assistant to support the Regional Office Manager and staff, handling filing, reporting, budgeting, and communications. The role involves clerical oversight of the local office and coordinating donor and program documentation.

Ideal candidates will have high school completion, 2+ years in office management, and strong English; Spanish is a plus. This is an on-site position with occasional after-hours needs to meet business demands.