Onsite Administrative Assistant - Office & Budget Support

Buckner; Dallas (TX); On-site; USD 30,000 - 50,000; Full time

Job summary

Buckner Children and Family Services in Dallas, TX seeks an Administrative Assistant to support the Regional Office Manager and staff, handling filing, data analysis for reports, budget monitoring, and various clerical duties. The role includes greeting visitors, coordinating communications, and processing documents in a fast-paced environment.

The position requires a high school diploma or GED (associate or bachelor’s preferred) and at least 2 years of administrative experience, with strong

Qualifications

• Minimum 2 years’ experience in administrative support, financial recordkeeping, accounts processing, and general office operations required.
• Experience in telephone communications, preparation of business correspondence, and community contact preferred.
• Recent computer training or computer experience required; word processing and spreadsheet experience required.

Responsibilities

• Provide administrative support to manage filing systems, research data for monthly reports, and assist in budget preparation and monitoring.
• Oversee office operations, mail, and telephone coverage; maintain appearance of Administration office.
• Greet visitors, provide directions, answer questions about program services, and manage calls and messages.
• Coordinate communication with internal and external stakeholders via calls, faxes, emails, and written correspondence.
• Handle expense reports, enrollment paperwork, and other assigned tasks; manage office supplies and equipment.
• Receive and compile monthly department reports for corporate office; perform accounts payable/receivable tasks and deposits.
• Process donor gifts and maintain donor records; assist with employee transactions according to Buckner policies.
• Prepare memos, letters, spreadsheets, and other documents; ensure accurate documentation.
• Support Buckner at events and represent the organization at assigned functions.

Skills

Administrative support

Budget monitoring

Data entry

Communication skills

Office equipment proficiency

Education

High school diploma or GED

Associate’s or Bachelor’s Degree preferred

Tools

Accounting software

Word processing

Spreadsheets

Job description

Buckner Children and Family Services in Dallas, TX seeks an Administrative Assistant to support the Regional Office Manager and staff, handling filing, data analysis for reports, budget monitoring, and various clerical duties. The role includes greeting visitors, coordinating communications, and processing documents in a fast-paced environment.

The position requires a high school diploma or GED (associate or bachelor’s preferred) and at least 2 years of administrative experience, with strong