Administrative & Operations Coordinator

Buckner; Beaumont (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Buckner Children and Family Services in Beaumont, TX is seeking an Administrative Assistant to support the Regional Office Manager and staff by administering policies and procedures and handling a range of clerical duties.

You will manage reports, budgeting support, correspondence, donor records, and office operations while maintaining accuracy and professionalism for Buckner's community programs.

Qualifications

• High school diploma or GED required; an associate's or bachelor's degree is preferred.
• Minimum 2 years of prior office management and supervisory experience.
• Proficient English; Spanish language skills preferred.
• Experience with word processing and spreadsheets; comfortable with standard office equipment.

Responsibilities

• Provide administrative support to the Regional Office Manager and staff; maintain filing systems and prepare monthly reports.
• Oversee clerical duties and office operations; ensure a professional appearance of the Administration area.
• Coordinate communications via phone, email, and written correspondence with internal and external stakeholders.
• Handle expense reports, enrollment paperwork, and other assigned tasks.
• Maintain office equipment and ensure supplies are stocked; manage mail and deliveries.
• Process accounts payable/receivable; assist with donor records and contribution processing.
• Prepare memos, letters, and spreadsheets; ensure timely documentation.
• Support Buckner at events and other assigned functions.

Skills

Administrative support

Budget monitoring

Data entry

Communication

Bilingual English/Spanish

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Email/Office systems

Job description

Buckner Children and Family Services in Beaumont, TX is seeking an Administrative Assistant to support the Regional Office Manager and staff by administering policies and procedures and handling a range of clerical duties.

You will manage reports, budgeting support, correspondence, donor records, and office operations while maintaining accuracy and professionalism for Buckner's community programs.