Administrative Coordinator - Nonprofit Ed Programs | Hybrid

Pennsylvania State University; Pennsylvania; Hybrid; USD 37,000 - 54,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Generous paid time off

Job summary

Penn State Extension Lycoming County is seeking an Administrative Assistant to provide office management, limited financial processing, and program support. The role supports 4-H and Master Gardener initiatives in a hybrid, full-time capacity.

Ideal candidates have proven administrative experience, strong organizational and communication skills, and familiarity with CRM platforms such as Salesforce. Penn State tools proficiency is preferred.

Qualifications

• Proven administrative experience in an educational or nonprofit setting.
• Strong organizational, communication and customer service skills.
• Experience with CRM platforms, especially Salesforce.

Responsibilities

• Process routine financial transactions.
• Serve as purchasing agent for office supplies and publications; maintain office equipment.
• Act as a liaison for internal and external contacts; provide front-line customer service and general office support.
• Coordinate scheduling for staff, educators, and departmental meetings; manage calendars and appointments.
• Support program promotion by assisting educators with flyers, brochures, media releases, and publication management.
• Maintain and update CRM databases (Salesforce); assist with communications and volunteer management.
• Track volunteer clearances and hours; must have experience with Connect (Master Gardener) and Zsuites (4-H).
• Assist with planning and setup of workshops, classes, and special events; manage meeting space logistics and security requirements.
• Support social media and website communications (Facebook, PLONE, Twitter); draft and distribute press releases for Extension programs.

Skills

Administrative experience

Organizational skills

Customer service

Communication

Graphic design basics

Education

GED or HS

Tools

Salesforce CRM

SAPConcur

SIMBA

Workfront

ServiceNow

Job description

Penn State Extension Lycoming County is seeking an Administrative Assistant to provide office management, limited financial processing, and program support. The role supports 4-H and Master Gardener initiatives in a hybrid, full-time capacity.

Ideal candidates have proven administrative experience, strong organizational and communication skills, and familiarity with CRM platforms such as Salesforce. Penn State tools proficiency is preferred.