Financial & Administrative Assistant

Penn State University; Maine; On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Paid time off (holidays, vacation, and

Sick time

Job summary

Penn State Extension in Washington County is seeking an Administrative Assistant (Intermediate) to support daily office operations, financial management, and program support for educators, staff, volunteers, and stakeholders.

The role emphasizes managing financial processes (AP/AR, POs, deposits), customer service, and event coordination. Requires 2+ years in admin/financial support; Associates preferred; 35-hour week at 87.5% FTE with benefits.

Qualifications

• Minimum of 2 years in administrative, office management, or financial support roles.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Proficiency in Microsoft Office (Teams and Outlook) and database management systems.

Responsibilities

• Serve as Finance Initiator and delegate for multi-county Educators, staff, and designated non-employees.
• Process travel and expense reimbursements using SAP/Concur.
• Manage accounts payable/receivable, purchase orders, invoices, deposits, and fund transfers.
• Prepare financial reports and assist with audits.
• Provide front-line customer service and event support.

Skills

Organizational skills

Multitasking

Customer service

Communication skills

Education

GED or HS

Associate degree preferred

Tools

SAP

Concur

SIMBA

QuickBooks

Salesforce

Job description

Penn State Extension in Washington County is seeking an Administrative Assistant (Intermediate) to support daily office operations, financial management, and program support for educators, staff, volunteers, and stakeholders.

The role emphasizes managing financial processes (AP/AR, POs, deposits), customer service, and event coordination. Requires 2+ years in admin/financial support; Associates preferred; 35-hour week at 87.5% FTE with benefits.