Administrative Coordinator - Operations & Reporting

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical and dental plans

Job summary

Nova Southeastern University is seeking an Administrative Coordinator to support a variety of department functions, ensuring efficient operations and high-level customer service for internal and external contacts.

Responsibilities include data entry, reporting, attendance tracking, and coordinating trainings and events, with a focus on accuracy and confidentiality. Strong MS Office skills and four years of administrative experience are preferred.

Qualifications

• High school diploma or equivalent required; an associate degree is acceptable with relevant experience.
• 4 years of administrative experience, and/or coordinating various projects in an office environment.
• Excellent MS Office and data-entry skills.
• Strong organizational and communication abilities.

Responsibilities

• Coordinate activities within NSU as well as between NSU and external contacts to ensure efficient operations and events.
• Respond to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.
• Reviews data and follows up on discrepancies to ensure accuracy.
• Enters data and generates reports from NSU specific software systems to ensure accurate processing and record-keeping.
• Monitor and gather absences in online tracker and notify all course directors accordingly.
• Proctor Virtual trainings and assist with data collection, and attendance confirmation
• Send training reminder emails
• Assist the Program Specialist and Program Director with daily work assignments, including certificate creation, preparing class supplies, and answering inquiries via phone or email.
• Performs other duties as assigned.

Skills

MS Office Suite

Data entry

Calendar management

Customer service

Communication skills

Education

High School Diploma or Equivalent

Associate's Degree

Tools

MS Office

Job description

Nova Southeastern University is seeking an Administrative Coordinator to support a variety of department functions, ensuring efficient operations and high-level customer service for internal and external contacts.

Responsibilities include data entry, reporting, attendance tracking, and coordinating trainings and events, with a focus on accuracy and confidentiality. Strong MS Office skills and four years of administrative experience are preferred.