Administrative Coordinator — Hospitality & Operations

Socket.dev; West Haven (CT); On-site; USD 42,000 - 62,000; Full time

Job summary

Socket.dev is seeking an Administrative Coordinator in Connecticut to prioritize and execute diverse tasks, provide support to market management and leadership, and maintain organized operations. The role emphasizes a positive, proactive and reliable approach with the ability to work independently or with a team.

The candidate should be highly organized, detail-oriented, and able to follow directions while maintaining a friendly and energetic attitude.

Qualifications

• 2 years of experience in an administrative role.
• Excellent verbal and written communication skills.
• Ability to multi-task in a fast-paced environment.
• Proven ability to work within a team environment and support colleagues.
• Hospitality experience is a plus.

Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines.
• Answer phone calls and take detailed messages; be friendly, outgoing, confident.
• Welcome guests, sign them in/out, escort to conference rooms.
• Write and distribute emails, memos, letters, and forms.
• Ensure efficient day-to-day operation of facility.
• Maintain logs and files including visitor logs, vendor contacts, and security equipment.
• Schedule and accept deliveries; ensure order accuracy.
• Create detailed calendar appointments for management and internal meetings.
• Perform daily, weekly and monthly security checklists.
• Maintain supply inventory and keep areas stocked.
• Keep common areas clean and tidy.
• Facilitate group lunch setup and light trash removal.
• Light data entry and proofreading of documents.
• Create PowerPoints and/or reports for distribution.
• Provide general support to visitors and clients; main point of contact.
• Submit and reconcile expenses (blue bird reports, petty cash).
• Any other tasks as assigned.

Skills

Verbal communication

Written communication

Multi-tasking

Organizational skills

Team player

Hospitality experience

Compliance awareness

Initiative & independence

Attention to detail

Tools

Office software

Spreadsheet tools

Job description

Socket.dev is seeking an Administrative Coordinator in Connecticut to prioritize and execute diverse tasks, provide support to market management and leadership, and maintain organized operations. The role emphasizes a positive, proactive and reliable approach with the ability to work independently or with a team.

The candidate should be highly organized, detail-oriented, and able to follow directions while maintaining a friendly and energetic attitude.