Administrative Coordinator - Front Desk & Bidding Support

Kramer Construction & Management; Buffalo Grove (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Kramer Construction & Management Inc. is seeking an Administrative Coordinator to keep daily office operations organized and moving in Buffalo Grove, IL.

You will welcome visitors, support clients and colleagues, manage calendars, and handle accurate data entry and document preparation. You will also coordinate bidding opportunities with the Pre-Construction team, organize supplies, maintain filing systems, and assist with weekly presentations and reporting.

Qualifications

• Office experience, including administrative or clerical experience; personal assistant experience is helpful.
• Strong organizational and time management skills, with attention to detail in data entry, filing, and proofreading.
• Clear phone communication and phone etiquette; front desk or customer service experience is an asset.
• Familiarity with QuickBooks is helpful.

Responsibilities

• Welcome visitors and provide front desk support with a professional, helpful approach.
• Answer and route calls using multi-line phone systems; deliver clear client communication.
• Coordinate calendars, appointments, and office activities; assist with office management and administrative tasks.
• Enter and update information, maintain spreadsheets, and organize filing systems and records.
• Plan & organize quarterly team building activities / outings.
• Manage administrative tasks within our bidding software(s).
• Coordinate & manage apparel system for employees.
• Ensure office supplies & resources are fully stocked.
• Maintain & prepare weekly meeting presentations.
• Prepare, proofread, and format documents; support routine clerical work and customer support requests.

Skills

Office experience

Organizational skills

Data entry

Phone etiquette

Bilingual

Tools

Microsoft Office

QuickBooks

Job description

Kramer Construction & Management Inc. is seeking an Administrative Coordinator to keep daily office operations organized and moving in Buffalo Grove, IL.

You will welcome visitors, support clients and colleagues, manage calendars, and handle accurate data entry and document preparation. You will also coordinate bidding opportunities with the Pre-Construction team, organize supplies, maintain filing systems, and assist with weekly presentations and reporting.