Administrative Coordinator

Kramer Construction & Management; Buffalo Grove (IL); Presencial; USD 38.000 - 52.000; Jornada completa

Descripción de la vacante

Kramer Construction & Management Inc. is seeking an Administrative Coordinator to keep daily office operations organized and moving in Buffalo Grove, IL.

You will welcome visitors, support clients and colleagues, manage calendars, and handle accurate data entry and document preparation. You will also coordinate bidding opportunities with the Pre-Construction team, organize supplies, maintain filing systems, and assist with weekly presentations and reporting.

Formación

• Office experience, including administrative or clerical experience; personal assistant experience is helpful.
• Strong organizational and time management skills, with attention to detail in data entry, filing, and proofreading.
• Clear phone communication and phone etiquette; front desk or customer service experience is an asset.
• Familiarity with QuickBooks is helpful.

Responsabilidades

• Welcome visitors and provide front desk support with a professional, helpful approach.
• Answer and route calls using multi-line phone systems; deliver clear client communication.
• Coordinate calendars, appointments, and office activities; assist with office management and administrative tasks.
• Enter and update information, maintain spreadsheets, and organize filing systems and records.
• Plan & organize quarterly team building activities / outings.
• Manage administrative tasks within our bidding software(s).
• Coordinate & manage apparel system for employees.
• Ensure office supplies & resources are fully stocked.
• Maintain & prepare weekly meeting presentations.
• Prepare, proofread, and format documents; support routine clerical work and customer support requests.

Conocimientos

Office experience

Organizational skills

Data entry

Phone etiquette

Bilingual

Herramientas

Microsoft Office

QuickBooks

Descripción del empleo

Kramer Construction & Management Inc., founded in 1996, is a full-service contractor dedicated to delivering quality contracting solutions across diverse project types, including design/build. With over 25 years of industry experience, the company has a strong track record of successful projects and long-standing client relationships. Kramer Construction & Management is driven by a commitment to safety, integrity, innovation, and superior service. The team’s passion for construction is reflected in its workmanship and pursuit of excellence. The company’s vision is to be a premier contractor recognized for client satisfaction, quality results, and the ability to build where clients need them.

Job Summary

As an Administrative Coordinator at Kramer, you’ll keep daily office operations organized and moving. You’ll welcome visitors, support clients and colleagues, manage calendars, and handle accurate data entry and document preparation. You will also have a direct responsibility organizing & coordinating bidding opportunities with the Pre-Construction team.

Responsibilities

• Welcome visitors and provide front desk support with a professional, helpful approach.
• Answer and route calls using multi-line phone systems; deliver clear client communication and customer service.
• Coordinate calendars, appointments, and office activities; assist with office management and administrative tasks.
• Enter and update information, maintain spreadsheets, and organize filing systems and records.
• Plan & organize quarterly team building activities / outings.
• Manage administrative tasks within our bidding software(s).
• Coordinate & manage apparel system for employees.
• Ensure office supplies & resources are fully stocked.
• Maintain & prepare weekly meeting presentations.
• Prepare, proofread, and format documents; support routine clerical work and customer support requests.

Skills

• Office experience, including administrative or clerical experience; personal assistant experience is helpful.
• Strong organizational and time management skills, with attention to detail in data entry, filing, and proofreading.
• Clear phone communication and phone etiquette; front desk or customer service experience is an asset.
• Computer literacy and technical proficiency with Microsoft Office, productivity software, spreadsheets, word processing, and typing.
• Familiarity with QuickBooks is helpful. Bilingual ability is a plus.