Administrative Assistant – Front Desk & Project Support

Tri State General Contractors; Los Lunas (NM); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Supplemental Insurance Options

401(k) Retirement Plan

Paid Time Off and Paid Holidays

Job summary

Tri-State General Contractors is seeking a capable Office Administrator to handle front-desk duties, manage communications, and maintain project records. The role supports the Project Management Team and Office Manager in a dynamic construction environment.

Responsibilities include calendar coordination, meeting logistics, and ensuring confidentiality of sensitive information while fostering efficient workflow across teams and vendors.

Qualifications

• Minimum 2 years of administrative, receptionist, office coordination, or project support experience preferred.
• Strong organizational, communication, and time-management skills with attention to detail.
• Proficiency in Microsoft Office Suite and the ability to quickly learn new software systems.

Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors.
• Answer, screen, and direct incoming phone calls, emails, and inquiries to the appropriate team members.
• Maintain accurate and organized project records, logs, correspondence, and documentation.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate calendars, schedule meetings, appointments, and conference room reservations.
• Prepare and maintain conference rooms and common areas to ensure a clean, organized, and professional office environment.
• Respond to routine internal and external inquiries regarding project information, procedures, and schedules.
• Provide administrative and clerical support to Project Management Team, and the Office Manager.
• Assist with office operations, including ordering supplies, maintaining inventory, and supporting general office administration.
• Support onboarding activities for new team members by preparing workspaces, equipment, and office materials.
• Maintain confidentiality of sensitive company, employee, and project-related information.
• Collaborate with project and administrative teams to ensure efficient workflow, effective communication, and timely completion of tasks.
• Adapt to changing priorities and provide support in a fast-paced, deadline-driven environment.

Skills

Organizational skills

Communication skills

Microsoft Office Suite

Time management

Tools

Microsoft Office Suite

Job description

Tri-State General Contractors is seeking a capable Office Administrator to handle front-desk duties, manage communications, and maintain project records. The role supports the Project Management Team and Office Manager in a dynamic construction environment.

Responsibilities include calendar coordination, meeting logistics, and ensuring confidentiality of sensitive information while fostering efficient workflow across teams and vendors.