Administrative Coordinator for Kitchen Safety and Scheduling

Done Right Hood & Fire Safety; New York (NY); On-site; USD 55,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Job summary

Done Right Hood & Fire Safety in New York City seeks an organized Administrative Assistant to keep daily operations smooth for busy kitchens and commercial clients. You’ll manage schedules, answer calls and emails, and ensure customer records are up to date.

You’ll work with technicians and drivers to set up jobs, handle correspondence, and support the team with data entry and filing. This full-time role includes full benefits and steady hours.

Qualifications

• Experience in office administration and scheduling.
• Excellent written and verbal communication.
• Proficiency with scheduling software and basic book-keeping is a plus.

Responsibilities

• Schedule hood cleaning and grease trap appointments and keep calendars on track.
• Answer calls and emails, solve problems and follow up to prevent gaps.
• Handle office correspondence and coordinate with technicians and drivers.
• Maintain customer records and service notes, stay organized.
• Support data entry, filing and other administrative tasks as needed.

Skills

Calendar management

Customer service

Communication

Scheduling software

Data entry

Reliability

Team coordination

Tools

ServiceTrade

QuickBooks

Job description

Done Right Hood & Fire Safety in New York City seeks an organized Administrative Assistant to keep daily operations smooth for busy kitchens and commercial clients. You’ll manage schedules, answer calls and emails, and ensure customer records are up to date.

You’ll work with technicians and drivers to set up jobs, handle correspondence, and support the team with data entry and filing. This full-time role includes full benefits and steady hours.