Administrative Coordinator for Doctoral Programs

Texas A&M University System; Laredo (TX); On-site; USD 20,000 - 28,000; Full time

Job summary

Texas A&M International University in Laredo, Texas seeks an Administrative Coordinator I to provide administrative support for the Phd Program under general supervision. The role includes planning, travel coordination, and reviewing documents for the program.

Essential duties include supervising student workers, coordinating exams and defenses, maintaining records, and ensuring compliance with university policies. Evening/weekend work may be required and on-campus interactions are expected.

Qualifications

• Bachelor’s degree required.
• Two years of related experience.
• Equivalent combination of education and experience may be considered.
• Proficiency with office applications (word processor, spreadsheets, databases and presentations).
• Ability to multitask and work cooperatively with others.

Responsibilities

• Participates in planning and execution of administrative operations. May serve as office manager and monitor procedures.
• Reviews documents for supervisor and may attend meetings on supervisor’s behalf.
• Analyzes requirements for projects or initiatives and provides information on administrative procedures.
• Applies and interprets management policies and develops procedures; researches and responds to inquiries.
• Performs special analyses and project summaries.
• Coordinates travel arrangements and meetings, seminars, and events; provides on-site support when needed.
• Maintains files, records, and office supplies; suggests process improvements.
• Hires, trains and supervises student workers and support staff.
• Supports students through all phases of the doctoral program, including admissions and graduation.
• Coordinates doctoral exams and defenses and maintains records.
• Monitors doctoral progression and communicates requirements and deadlines.
• Compiles and maintains doctoral program data for accreditation and reporting.
• Supports doctoral student recruitment and professional development activities.

Skills

Word processing

Spreadsheet

Database

Presentation

Education

Bachelor's degree

Job description

Texas A&M International University in Laredo, Texas seeks an Administrative Coordinator I to provide administrative support for the Phd Program under general supervision. The role includes planning, travel coordination, and reviewing documents for the program.

Essential duties include supervising student workers, coordinating exams and defenses, maintaining records, and ensuring compliance with university policies. Evening/weekend work may be required and on-campus interactions are expected.