Administrative Coordinator for Campus Programs

Texas Christian University; Fort Worth, Northern (TX, KY); Hybrid; USD 35,000 - 48,000; Full time

Job summary

Texas Christian University is seeking an Administrative Assistant to provide administrative support by coordinating activities, supporting programs and facilitating department objectives. This role requires strong organizational skills and the ability to manage multiple tasks.

Responsibilities include maintaining calendars, preparing correspondence, training staff, coordinating events, and handling budgeting tasks.

Qualifications

• Knowledge of customer service techniques.
• Knowledge of basic research techniques.
• Knowledge of basic accounting practices.
• Knowledge of basic database management.
• Skill in the use of Microsoft Office, including Word, Excel, and Access.
• Skill in problem solving and communicating resolutions.
• Ability to communicate clearly both orally and in writing.
• Ability to draft grammatically correct correspondence.
• Ability to evaluate and make recommendations to improve operations.

Responsibilities

• Produces information by developing, transcribing, formatting, inputting, editing, retrieving, copying, filing, and transmitting text, data, and graphics.
• Organizes work by reading, routing and answering correspondence; collecting, maintaining and prioritizing information; managing department procedures and telecommunications; updating records and inventory; assigning and monitoring student workers.
• Maintains department schedules by keeping calendars for department personnel; arranging meetings, classes, conferences, teleconferences, and travel when needed.
• Maintains and organizes the digital, subscription-based schedule for in-person and Zoom writing consultations and online submissions.
• Prioritizes and routes online writing submissions to professional and peer writing consultants.
• Trains professional staff and peer writing consultants in office-related processes and procedures.
• Organizes department events by securing speakers, making guest travel arrangements, choosing menus or purchasing food, reserving facilities, ordering decorations, preparing agendas and programs, taking minutes.
• Manages public relations by greeting customers, constituents and colleagues, in person, via email, and on the telephone; answering or referring inquiries; providing information and assistance regarding department functions.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Monitors expenses by gathering and reporting budget information; facilitating and monitoring invoices and purchase orders; scheduling and reconciling expenditures.
• Facilitates department projects by creating and documenting the process to implement projects; monitoring project progress; coordinating activities; communicating with vendors; resolving problems; making recommendations for management approval.
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques, making recommendations for changes.
• Performs other related duties as assigned.

Skills

Customer service

Research skills

Accounting basics

Database management

MS Office

Problem solving

Communication skills

Education

High School Diploma or GED

Bachelor’s Degree

Tools

Microsoft Excel

Microsoft Access

Office Suite

Job description

Texas Christian University is seeking an Administrative Assistant to provide administrative support by coordinating activities, supporting programs and facilitating department objectives. This role requires strong organizational skills and the ability to manage multiple tasks.

Responsibilities include maintaining calendars, preparing correspondence, training staff, coordinating events, and handling budgeting tasks.