Strategic Executive Coordinator for VP & Alumni Relations

Trinity; San Antonio (TX); On-site; USD 47,000 - 59,000; Full time

Job summary

Trinity University is seeking an Executive Coordinator to the VP Administrative Manager to supervise Administrative Specialists and support the VP Office. You will manage calendars, arrange travel, coordinate budgets, and assist with division communications and events.

This role supports collaboration across offices, maintains policies, and offers professional leadership during emergencies while ensuring high standards of service and organization.

Qualifications

• Bachelor's degree or equivalent experience.
• 3 years of progressive administrative/executive support; 7 years in lieu of education.
• Experience as Office Manager, Administrative Manager, or Executive Assistant.

Responsibilities

• DIRECTS and evaluates Administrative Specialists; conducts performance appraisals.
• Manages VP/AVP calendars, meetings, events, and travel arrangements.
• Coordinates budgets and expense reports for the VP Office.
• Supports advancement activities and division staff; communicates with stakeholders.
• Greet visitors, answer phones, schedule appointments, and provide information for the VP Office.

Skills

Google Workspace

Microsoft Word

Excel

PowerPoint

Time Management

Interpersonal Skills

Education

Bachelor's degree

Tools

Google Workspace

MS Office

Job description

Trinity University is seeking an Executive Coordinator to the VP Administrative Manager to supervise Administrative Specialists and support the VP Office. You will manage calendars, arrange travel, coordinate budgets, and assist with division communications and events.

This role supports collaboration across offices, maintains policies, and offers professional leadership during emergencies while ensuring high standards of service and organization.