Administrative Coordinator - Fire & Life Safety Office

Pye-Barker Fire & Safety; Fargo (ND); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for all eligible

Job summary

Pye-Barker Fire & Safety is seeking a detail-oriented administrative professional in Fargo, ND to support branch operations with clerical tasks, data entry, scheduling, and customer service. You will manage records, assist with invoices, and help prepare reports to keep the location running smoothly.

Ideal candidates are proficient with Microsoft Office, organized, and able to prioritize work in a fast-paced environment while upholding confidentiality and excellent service to customers and

Qualifications

• Proficient in Microsoft Office Suite or similar software.
• Ability to proofread and maintain accurate records.
• Basic understanding of clerical procedures and filing systems.
• Ability to greet visitors in a friendly and courteous manner.
• Capable of organizing, prioritizing, and working independently.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• M a kes appointments and referrals
• Manage data in spreadsheets and reports
• Creates and maintains office related records and reports
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Manages all branch Fire Alarm Invoicing
• Perform other duties assigned by management.

Skills

Microsoft Office

Data entry

Organization

Customer service

Problem solving

Records management

Prioritization

Job description

Pye-Barker Fire & Safety is seeking a detail-oriented administrative professional in Fargo, ND to support branch operations with clerical tasks, data entry, scheduling, and customer service. You will manage records, assist with invoices, and help prepare reports to keep the location running smoothly.

Ideal candidates are proficient with Microsoft Office, organized, and able to prioritize work in a fast-paced environment while upholding confidentiality and excellent service to customers and