Fire & Safety Admin Specialist

Pye--barker-Fire-; Fargo (ND); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

ALL In Ownership Plan for all eligible

Job summary

Pye-Barker Fire & Safety in Fargo, ND seeks a detail-oriented administrative assistant to provide clerical, recordkeeping, and customer service support at a busy location. This role involves data entry, invoice processing, budgeting assistance, and coordination with multiple departments.

You will greet visitors, manage communications, and maintain confidential files while supporting events, purchasing, and vendor relationships.

Qualifications

• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Manages all branch Fire Alarm Invoicing.
• Perform other duties assigned by management.

Skills

Microsoft Office

Data entry

Customer service

Proofreading

Job description

Pye-Barker Fire & Safety in Fargo, ND seeks a detail-oriented administrative assistant to provide clerical, recordkeeping, and customer service support at a busy location. This role involves data entry, invoice processing, budgeting assistance, and coordination with multiple departments.

You will greet visitors, manage communications, and maintain confidential files while supporting events, purchasing, and vendor relationships.