Administrative Assistant

Century Fire Protection; Duluth (GA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(K) with Company Match

Paid Time Off

Paid Holidays

Employee Assistance Program

Job summary

Century Fire Protection, based in the Southeast, is seeking an administrative assistant in Duluth, GA to support Fire Alarm and Fire Sprinkler teams. You will handle documentation, scheduling, and customer communication, ensuring accurate records and timely responses.

The role includes preparing proposals, processing orders and invoices, and coordinating with vendors. Experience with NFPA/AHJ documentation is a plus; benefits are included and growth opportunities abound.

Qualifications

• High School Diploma or GED required; 2+ years related experience and/or training, or equivalent

Responsibilities

• Provide day-to-day administrative support for Fire Alarm and Fire Sprinkler teams.
• Prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files and digital records in company systems.
• Communicate with customers regarding scheduling, documentation and follow-up.
• Support compliance by maintaining documentation for NFPA and AHJ inspections.
• Coordinate with vendors for material orders or equipment returns.
• Provide general office support including answering phones and greeting visitors.

Skills

Administrative support

Customer communication

MS Office

Scheduling

Education

High School Diploma or GED

Tools

MS Office

Job description

Summary

Responsible for providing administrative and clerical support to the Fire Alarm and/or Fire Sprinkler divisions; assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.

Division 6 - Duluth, GA

Summary

Responsible for providing administrative and clerical support to the Fire Alarm and/or Fire Sprinkler divisions; assist project managers, service coordinators, inspectors, and technicians by handling documentation, scheduling, and customer communication.

Essential Duties and Responsibilities

• Provide day-to-day administrative support for the Fire Alarm and Fire Sprinkler teams.
• May prepare, proofread, and distribute proposals, inspection reports, and work orders.
• Create and process purchase orders, material requests, and invoices.
• Maintain project files, job folders, and digital records in company systems.
• Communicate with customers regarding scheduling, documentation, and follow-up.
• Support compliance efforts by maintaining required documentation for NFPA and AHJ (Authority Having Jurisdiction) inspections.
• Coordinate with vendors and suppliers for material orders or equipment returns.
• Provide general office support including answering phones, greeting visitors, and handling correspondence.

Education And/or Experience

High School Diploma or GED; two or more years related experience and/or training; or equivalent combination of education and experience.

Computer Skills

Microsoft Office to include Word, Excel.

Physical Demands

While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

What's In It For You?

Century Fire Protection is one of the largest and most successful full-service fire protection companies based in the Southeast and we are still growing! There are a wide range of positions and countless opportunities for career growth. Each employee is empowered to do their job and serve our clients. There is no better place to work in the industry!

Benefits

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Voluntary Life Insurance
• Short-term & Long-term Disability
• Paid Time Off
• Paid Holidays
• 401(K) with Company Match
• Employee Assistance Program
• Employee Relief Fund
• Supplemental Insurance including Critical Illness, Hospitalization & Accident

Build a Career that Burns Bright!

We support and hire Veterans and we are an Equal Opportunity Employer.